Part-Time Finance Officer
Background During the Commonwealth Heads of Government Meeting in London in April 2018, UK Prime Minister Theresa May announced that the UK would support Commonwealth governments who want to reform laws that discriminate against women and girls and lesbian, gay, bisexual and transgender (LGBT) people. The Equality & Justice Alliance (EJA) - a consortium composed of international NGOs Human Dignity Trust, Kaleidoscope Trust, Sisters For Change, and The Royal Commonwealth Society - was formed to deliver this support. We have funding from the UK Foreign and Commonwealth Office of £5.6 million for a 2-year programme of work, and as a consortium bring expertise in advancing equality, addressing the structural causes of discrimination and violence against women and girls and LGBT people, and strengthening legal protections to build stronger and fairer societies for all. The EJA is seeking an experienced Finance Officer to help deliver the EJA’s 2-year programme “Building fairer, more equal and more inclusive Commonwealth societies”, which will engage with Commonwealth leaders, governments and civil society actors to advance equality through three distinct strands of programme activity: Supporting Commonwealth civil society organisations to work intersectionally and conduct advocacy to encourage their governments to undertake legal reform; Convening a series of regional dialogues to build a better understanding of international standards and best practice, strengthen policy exchanges between civil society, officials and experts and build the case for legal reform; Provide a range of legal and policy research tools and technical legal assistance and expertise to Commonwealth governments seeking to reform discriminatory laws, combat violence against women and girls, eliminate hate crimes and increase access to justice. Job Type: Part time (2.5 days per week) Period of employment: June 2018 – Mar 2020 (subject to review) Location: The Royal Commonwealth Society, Pall Mall Reports to: Equality & Justice Alliance Salary: £13,000 - £14,000 (gross pay, dependent on experience) Deadline for application: Midnight GMT, Monday 2nd July Interviews: Week of Monday 9th – Fri 13th July (provisional) Start date: Immediate start, subject to notice period Description of Duties The Finance Officer is a critical and central role that will oversee the grant management of the programme on behalf of the EJA, and will work under the EJA Programme Manager in the Programme Management Office located in The Royal Commonwealth Society. The role will appeal to an energetic and intuitive problem-solver, with vision and expertise in budget planning and tracking on ambitious and complex programmes. Duties and responsibilities are as follows: Under the direction of the Programme Manager, the Finance Officer will: Contribute to the development and establishment of office finance processes, administration and procurement for the overall EJA programme Prepare quarterly and annual programme budgets and financial reports, including forecasts and expenditure reconciliations to submit to the FCO in FCO required formats; support EJA members in preparing and submit individual quarterly financial reports Collate programme financial reports, budget expenditure reconciliation spreadsheets, invoices and receipts provided by partner organisations Ensure efficient book-keeping and records management for the programme accounts, including the collation of all receipts in line with FCO and EJA members’ requirements Prepare financial statements for programme audits and expenditure verification Prepare documentation to facilitate programme operations including requests for expression of interest, procurement notices, bidding document and tender evaluation reports Prepare regular briefings for EJA members and the Programme Manager to help ensure adherence to work plans and approved budgets, and reconcile actual vs. budgeted expenditure Investigate methods for international money transfer and requirements of disclosure Liaise with financial management staff in partner organisations Other tasks as necessary to ensure the successful implementation of the programme Key competencies Education and experience ACA, CIMA or ACCA qualified or part-qualified (depending on experience) Demonstrable grant management experience, on multi-million pound, complex and multiple-stakeholder programmes Demonstrable experience setting up financial management and reporting processes and templates, and managing multiple stakeholders to comply with reporting standards and schedules Demonstrable experience in activity based budget management, budget reconciliation and reporting Experience of financial reporting to the FCO, DFID or other government department desirable. Knowledge and understanding Excellent knowledge and understanding of accounting processes and procedures Substantial experience of relevant accounting software packages (Quickbooks or similar) and experience of Microsoft Office and use of Excel spreadsheets Effective organisational and accounting skills Good written and oral communication A flexible approach to work and managing priorities Some knowledge or experience of women’s and/or LGBT rights in an international context is desirable. Personal Qualities/Skills Commitment to the values of the Equality & Justice Alliance. Ability to work sensitively in partnership across organisations, including organisations in the countries of the Commonwealth. Logical and systematic in work processes. Able to work in a busy office environment and manage a high volume of workload. Able to work under pressure and meet deadlines. Co-operative and flexible, with the ability to respond effectively to changing priorities. Self-motivated, and a reliable team player. Ability to work independently and to communicate effectively with a broader team. Ability to respect confidentiality and to work in a professional manner. Equal Opportunities The Royal Commonwealth Society strives to be an equal opportunity employer. Our aim is to create a safe and secure working environment where a commitment to diversity, opportunity, quality and excellence are our guiding values. We welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, gender identity or age. All offers of employment will be conditional on the candidate having/securing the right to work in the UK prior to their employment commencing.