Personal Assistant Legal
PT/Temporary Personal Assistant for Barrister inc. Charity Administration Work
Minimum 10h per week, £13ph (gross: process own tax and NI)
Summary: Personal Assistant to a barrister in Birmingham, primarily to assist with substantial voluntary work with charities, and also to provide legal assistance/secretarial type support when necessary. Both the voluntary and legal work is discrimination/diversity related.
· Become familiar with the work and aims of the charities the Barrister currently works with (diversity: specifically the protected characteristics of race/religion/sex).
· Undertake organisation of small events e.g. development of event ideas; create and circulate publicity flyers; book rooms; manage social media accounts
· Attend and help run the charities’ events when requested
· Take calls for the charity and deal with enquiries
· Undertake research into diversity related issues and matters related to the management of the charity, and report back to the Trustees; attend meetings and take notes when required
· Assist with preparing cases for litigation: preparation of clear and concise notes or reports; compilation of hearing bundles and copying etc.
· Attend court/tribunal and client conferences, take clear notes when required
· Liaise with the Barrister’s clerking team, Chambers’ staff and colleagues
· Provide administrative assistance with regard to direct access cases including taking calls, undertaking administrative paperwork and making appointments
· Take ‘phone calls on behalf of the Barrister and deal with them when appropriate
· All duties compatible with ensuring the Barrister makes productive use of their time
· Organise and maintain diary and make appointments, book travel etc.
· Social media: handle social media (twitter; linked in)
· Provide general assistance in the preparation of, and during, presentations and marketing events
· Meet and greet barristers, solicitors, voluntary work stakeholders and contacts at all levels of seniority
· Travel when required e.g. within Birmingham, to Tribunals, to London
This is a new role and some flexibility will be required during the initial stages of the appointment
This role would suit either an experienced personal assistant looking to work part time, or a graduate looking for part time work - perhaps awaiting pupillage or a training contract, a BPTC/LPC student or someone with paralegal or legal secretarial experience
Essential – applicants should be able to demonstrate all of the following attributes
· Some experience of an office based role within a charity, or paralegal/legal secretarial experience
· Good understanding of current issues in equality and diversity in the UK and Birmingham
· Excellent level of oral/written communication skills
· Proactivity and ability to lead small projects through to completion
· Ability to work alone and competently without supervision
· Good level of social media literacy
· Good level of cultural and social awareness and ability to work and communicate with individuals from a diverse variety of cultural and social backgrounds
· Competency in Word, Excel and Microsoft Office generally
· Experience of filing/record keeping, both digital and paper-based
Desirable – some or all of the following would be useful
· Good working knowledge of UK law e.g. bar school, law degree or
· Knowledge of UK employment and discrimination law
· More detailed experience of using common social media platforms
· High level of computer literacy e.g. experience of Wordpress
· Experience of working in an office based environment
· Events management/hospitality
· Experience of making/assisting with fundraising applications
Location: The role will be carried out at a variety of locations including: some home-working; at the Barrister’s Chambers; or elsewhere (e.g. office of Charity, etc) as agreed.