Part-time Archive Assistant

Location
Bath, Somerset
Salary
Competitive salary and benefits on offer.
Posted
18 May 2017
Closes
18 Jun 2017
Function
Administration
Contract Type
Permanent
Hours
Part Time

Part-time Archive Assistant

Working as a vital part of our Project Support team, we offer an opportunity for an experienced archivist to join us on a part-time basis in our Bath Office.

The Archive Assistant will work as part of the Business Services team, working closely with our Librarian and Group Co-ordinators.  Based in our Bath office, you will work with a friendly team and will have ownership for reducing on site pre-archiving and managing the archiving process for the Bath office.

What will I be doing?

The Bath office has a large pre-archive which needs to be prepared for archiving.  You will manage this process from start to finish, and ensure that archiving is accurately recorded and sent off site.

Daily duties will include:

  • Liaising with Group Coordinators, Project Directors and Librarian to identify projects for archiving.
  • Reviewing documents to identify which need archiving, scanning or shredding.
  • Scanning, uploading and storing project files and associated documents.
  • Creating archive records, recording box contents and obtaining appropriate sign-off
  • Arranging addition of archiving to offsite storage

Other duties will include:

  • Alongside the Company Archive Assistant, ensure our archived projects are stored in such a way to beeasily retrieved.
  • Forming and maintaining the electronic structure of projects by ensuring closed and completed projects are moved to the archive server safe area
  • Alongside the Company Archive Assistant, organize the secure disposal of material when it reaches the end of its legal storage time.
  • Alongside the Company Archive Assistant record and manage archive loans and returns
  • Alongside Bath Filing Clerk perform an annual audit of all project filing held in each Bath team recording it on a Project Filing Location spreadsheet.
  • As part of the new starter induction process you will be required to give training on the archive process

Who am I?

We believe than an as excellent Archivist you can demonstrate:

  • Good attention to detail and great organisational skills
  • Good IT Computer skills
  • Consistent and systematic approach to your work
  • The ability to manage your own workload and work independently
  • A proactive and positive outlook and desire to be an integral part of an excellent team