Part-time Administrator (Strategy & Planning team)

Recruiter
Location
Cardiff, Cardiff (Caerdydd)
Salary
c.£21,000
Posted
05 Jul 2017
Closes
18 Jul 2017
Function
Administration
Contract Type
Permanent
Hours
Part Time

Part-time Administrator (Strategy & Planning team)

Network Rail is at the heart of revitalising Britain’s railway. From Crossrail – Europe’s largest civil engineering project – to investment in world-class stations and major programmes of electrification, we're involved in some of the most ambitious and diverse ventures that this country has ever seen.

The System Operator function at Network Rail manages the day-to-day development and implementation of the timetable nationally, alongside developing medium and long-term capacity and capability plans for the Network. Britain's railway is vital for economic growth, creating jobs and building sustainable communities. The System Operator function in Network Rail is accountable for planning a better railway for our customers. We plan from 30 years out right up to the time that trains run on the network.

This is a key role that provides comprehensive administrative support to the Strategy & Planning Director and their team and we are looking for a positive and enthusiastic person to support the Strategy and Planning team. This is a varied and challenging role that will offer stretch and opportunity for the successful person.

We are looking for someone who is well organised, has excellent written and verbal skills, is able to multi task and is able to work effectively in a team. As it is a part time position, we are open to discussion with candidates about working hours, with a view to getting the right balance for the individual and the needs of the business.

Key Accountabilities

  • Support the Strategy & Planning Director and their team through co-ordination of administrative activities and tasks.
  • Conduct information/data gathering and manage the creation, version and change control of a portfolio of strategic planning documents.
  • Provide colleagues with technical and administrative support on the development of strategic policy.
  • Contribute to the review of new franchise specifications and revised franchise requirements through data collation and distribution.
  • Undertake general office administration duties including control of all mail, co-ordinating diaries, processing and maintaining personnel records including vulnerable assets such as mobile telephones; make necessary returns. 
  • Utilise financial and procurement systems and act as Local Purchasing Agent (where directed) by ordering stationary and other office consumables and arranging travel, hotels and vehicles as required.
  • Organise meetings and the production, collation and dissemination of documentation for and resulting from them. Take minutes when required and follow up actions from the meeting.
  • Maintain an efficient filing system paying particular attention to records of standing meetings, statutory records and authorisations.
  • Maintain policies for third parties (ie community rail) such that they remain up to date for changes in the industry and wider environment.
  • Participate and attend meetings on behalf of the Director (Wales and Western) where applicable (SoAR panel, National CR Steering Group)

Job Skills, Experience and Qualifications

Essential

  • Ability to multi task and prioritise activities effectively to meet demanding and changing deadlines
  • Competent in use of IT packages including Microsoft PowerPoint
  • Experience of producing media and publications
  • Knowledge and experience of records management
  • Experience of providing support to teams within a corporate environment

To apply, please click on the apply button to visit our website.

Closing date: 18 July 2017.

Network Rail welcomes applications from a diverse range of candidates regardless of age, disability, marital status (including civil partnerships), pregnancy or maternity, race, religion or belief, sexual orientation, transgender status, sex (or gender), employment status, membership or non-membership of trade union, social class or any other irrelevant factor. We are committed to interviewing all applicants who declare a disability and meet the essential criteria advertised. We are two ticks accredited and we continue to strive to create a workforce as diverse as the communities we serve.