Part-Time Team Assistant

Location
London (Central), London (Greater)
Salary
£24,000 - £27,000 pa
Posted
21 Jul 2017
Closes
21 Aug 2017
Function
Administration
Contract Type
Permanent
Hours
Part Time

Part-time Team Assistant 

An International Christian charity are looking for a team assistant to support 2 senior leaders in the team. This is a relaxed, welcoming and friendly office with a very supportive team. They are based in their Elephant and Castle office. This Team Assistant role will require responsibility, ability to work at a fast pace and there is room for progression. The charity are looking for someone with around 1 plus years’ experience and a candidate who can respect and share the Christian Ethos. 

Key responsibilities of the Team Assistant: 

  • Meet and greet visitors with discretion, warmth and maturity 
  • Management of the diary including booking appointments, arranging meetings and, where necessary, confirming arrangements in writing 
  • Ensure manager is fully prepared for all meetings 
  • Processing of confidential correspondence either as directed or on own initiative 
  • Deal with incoming correspondence and emails, responding on behalf of the manager as required. In the absence of the manager, ensure emails and enquiries are dealt with appropriately to avoid any unnecessary delays 
  • Telephone response/call handling/message taking 
  • Assistance with preparation of agendas for meetings 
  • Attend meetings and take minutes to a high standard 
  • Assistance with event and specialling preparation as directed 
  • Production of briefings, reports, letters and presentations 
  • Maintain records and databases as directed 
  • Carry out other administrative functions as directed 
  • Expense management/processing of invoices 
  • Booking of venues and refreshments for meetings 
  • Booking of travel and accommodation 
  • Typing 
  • Scanning 
  • Photocopying 
  • Filing/Archiving 
  • Management of visitors 
  • Other duties as directed 
  • Undertake training as deemed necessary.