Barristers' Chambers' Pupillage Administrator

Location
London
Salary
Pro rata (15 Hours per week)
Posted
16 Aug 2017
Closes
15 Sep 2017
Ref
PAEC
Function
Administration, HR
Contract Type
Permanent
Hours
Part Time

Our client is a Magic Circle Commercial Chambers who is seeking to recruit a Pupillage Administrator to be the primary point of contact for all potential applicants for pupillage and mini-pupillage. This is an excellent opportunity for a returning to work mother who is looking for part-time flexible working hours. 

The Pupillage Administrator is responsible for the smooth and efficient running of the annual pupillage application process, as operated by the Bar Council’s Gateway application process. Any applicant will need to be (or become) familiar with the Gateway process and the function and purpose of pupillage.  Good I.T. skills and knowledge or experience of databases would be desirable.  Excellent spelling, grammar and command of the English language are essentials for the role.  The ideal candidate will be educated to at least ‘A’ level standard.

Although strategic oversight and direction is provided by the Pupillage Committee, the Pupillage Administrator is responsible for the day to day operation of the pupillage process.  As part of managing that process, the Administrator must be an individual with mature outlook and able to deal proactively with queries from applicants in addition to ensuing the smooth operation of the pupillage cycle throughout the year.

In addition to dealing with the application process, the Administrator must also assist in managing those who have obtained pupillage, which will involve working closely with the Pupillage Committee and liaising with Members of Chambers.

Administrative duties will also involve: managing the pupillage budget; maintaining accurate files and records, including data and statistics for the purposes of Equality and Diversity: responsibility for updating the pupillage pages of the website and assisting in the organisation of, and where necessary administer and attend, pupillage events including in-house events and external events, such as open days and law fairs.

The successful applicant must be able to demonstrate an ability to work independently, be a ‘self-starter’ and run the mechanics of the pupillage process efficiently and without day-to-day direction from the Pupillage Committee.

The workload varies depending the stage of the pupillage ‘cycle’. The position would ideally suit someone who wishes to enjoy the benefits of a part-time position which nevertheless is a position of trust and responsibility.

Job Summary

  • To manage and be responsible for the pupillage function within Chambers, including both pupillages and mini-pupillages
  • To be the primary point of contact with prospective pupils and mini-pupils
  • To respond to external queries regarding pupillage and mini pupillage recruitment
  • In conjunction with the Pupillage Committee, to manage and liaise with external providers for the support and development of the pupillage systems and process
  • To provide administrative support and assistance to the Pupillage Committee
  • To take responsibility for the administration of the pupillage and mini-pupillage I.T. systems, including maintaining systems documentation and user guidelines

General Duties

To be the primary point of contact for all potential applicants for pupillage and mini-pupillage. Dealing with all correspondence and queries.

Responsible for the smooth and efficient running of the annual pupillage application process, as operated by the Bar Council’s Gateway application process.

Although strategic oversight and direction is provided by the Pupillage Committee, the Pupillage Administrator is responsible for the day to day operation of the pupillage process.

Assist in managing those who have obtained pupillage, which will involve working closely with the Pupillage Committee and liaising with Members of Chambers.

Administrative Duties

  • Preparing, managing and monitoring the pupillage budget; ensure invoices and payments are processed correctly
  • Maintaining accurate files and records, including data and statistics for the purposes of Equality and Diversity
  • Responsibility for updating the pupillage pages of the website and our intranet
  • Assisting in the organisation of, and where necessary administer and attend, pupillage events including in-house events and external events, such as open days and law fairs.

Any other day to day administrative tasks necessary for the role as reasonably requested.

Performance Measured by:

Knowledge and expertise of MS Office and various software support packages

Efficiency in dealing with work and accuracy of work produced

Responsible and flexible attitude

Good team working

Positive feedback

Ability to work with initiative, maintaining a flexible and responsible attitude, both personally and within the department and chambers

Ability to identify potential problems and recommend solutions to those problems which are then acted upon

Personal development and contribution to the overall business objectives of chambers.

Exemplary attendance and timekeeping