Part time Administrator for The Sign Design Society
Who are we?
The Sign Design Society is a group of around 100 professionals and students whose interest is the design, manufacture and use of signs, or the behavioural science of how people find their way through complex or unfamiliar buildings and spaces.
There’s a managing Steering Group that meets periodically and we organise and run regular talks and occasional events for members and guests. These are usually held in central London and a live recording is made for members unable to attend the meetings in person.
The Society is formed as a company, limited by guarantee.
The Society’s website www.signdesignsociety.co.uk provides a service for members and other visitors and gives a good overview of who we are.
The Society’s Administrator has decided to move on to a new role and we are now looking to find someone to take her place. The role would suit a person who has proven experience in a clerical, administration or office management environment.
That person will be attentive to detail, self-motivated, proactive and good with people. They will also be computer literate, with a good understanding of MS Office, have prior experience of updating website content and be prepared to learn and absorb the use of new technology.
The post will become available immediately and there will be the opportunity for a hand-over and full briefing from the current post holder. The successful candidate needs to live in or close to London.
The Society does not have its own office and the Administrator’s home would be the registered address for the company. The individual would work largely on their own from home, but would manage and travel to the society’s talks, events, steering group meetings and AGM. He/she would however be supported by the Society’s Chair and Steering Group members.
The job is part-time. Working hours average between 25-30 per week but are mostly flexible by agreement to suit the needs of the individual and the Society. The post holder will need to have reasonable space to hold and store Society documents, equipment and a small stock of books, which the Society offers for sale. A broadband connection is required.
The Society has no paid employees and the Administrator will not be an employee of the company.
An annual fee of £7800 pa will be paid under contract, plus expenses.
Necessary equipment will be supplied, or the Society will agree an appropriate sum for part use of the person’s own equipment.
- Manage all membership issues, including enquiries, subscription renewals etc.
- Manage arrangement for monthly events, including booking the venues and communication with speakers, attendees, venues and sponsors.
- Record and upload video recordings of the monthly events.
- Manage arrangements for Steering Group meetings, collating reports and recording minutes.
- Circulate information to the Steering Group, as required.
- Manage arrangements for the Annual General Meeting, including reports, in liaison with the Society’s Hon Secretary.
- Deal with sales of the Sign Design Guide and other specified publications.
- Administer the Society’s incoming and outgoing cash in liaison with the Society’s Hon. Treasurer, supplying a comprehensive financial report each month of all income and outgoings to the Treasurer.
- Be the first point of call for requests for information and reply on behalf of the Society consulting as necessary with the Chair and Steering Group members.
- Manage the Society’s website, Linked-in and Facebook accounts; liaising with the Communications Officer in preparing social media content, e.g. Twitter account.
- Maintain and develop the Society’s records and mailing lists, ensuring the society complies with data security and privacy regulations.
- Issue communications to the membership via email or using Mailchimp.
- Miscellaneous activities concerned with the ongoing affairs of the Society and its continued development.
- Be willing in principle to take on additional work e.g. the periodic Awards competition run by the Society, occasional seminars etc, for agreed additional payments.