Part time Estates Property Administrator

Location
London (Central), London (Greater), Chancery Lane
Salary
£36,000 FTE as well as our excellent benefits including a generous pension, private medical and more
Posted
01 Feb 2018
Closes
15 Feb 2018
Function
Administration
Contract Type
Contract
Hours
Part Time

Main Duties:

  • Maintain and update property management database on Propman
  • Issue billing information for bar, commercial and residential tenants to Finance for quarterly and monthly billing
  • Process weekly timesheets, price up jobs, issue re-charges for Works Team
  • Issue Purchase Orders as required
  • Prepare annual service charge budgets for each building and ensure apportionment is correct for the Service Charge Administrator to input on Propman
  • Issue annual service charge budgets with cover letter to tenants
  • Deal with service charge queries from tenants
  • Draft, issue and complete new leases for all students and pupils. 
  • Collect deposits, forward Council Tax Exemption Certificates to the council, deal with enquiries and liaise with Chief Porter re occupation of student flats.
  • Arrange return of deposits to students and pupils
  • Be responsible for the administration of business and council tax accounts
  • Issue rent review notices as instructed by Property Management Surveyor
  • Draft, issue and complete residential leases as instructed by Property Management Surveyor
  • Draft, issue and complete rent review memoranda as instructed by Property Management Surveyor
  • Deal with incoming Helpdesk calls when Estates Assistant is busy/away
  • Deal with general enquiries/calls and process
  • Assist and deputise for Property Management Surveyor as required
  • Undertake other duties within the post-holder’s competence, at the discretion of the Inn.

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