Administration Assistant (part-time)

Recruiter
K H R Recruitment Specialists
Location
Ashford
Salary
£15,000 - £19,999
Posted
31 Mar 2018
Closes
14 May 2018
Contract Type
Permanent
Hours
Part Time
Our client provides quality products and solutions to agricultural enterprises world-wide, increasing their productivity and efficiency.

They require a part-time Administration Assistant to work from 9.00am to 1.00pm - Monday to Friday.

The job holder will report to the General Manager and provide support to Operations Manager and Distribution & Administration Manager in a split role which ensures that the day to day administration of the company runs smoothly and efficiently. The job holder is an Integral part of the UK Office Team providing administration support relating to all aspects of the day to day running of the UK business including provision of professional customer service to UK customers.

Duties will include:-

(1) Customer Services – receives incoming calls and enquiries, support Distribution & Administration Manager as directed, receive product orders from customers and assist in entering and processing onto the company planning and orders system within set deadlines. Acknowledge receipt of the orders with UK customers. Provide cover for packing and dispatching processed orders for onward shipping to our customers.

(2) General Administration - will provide support to ensure effective administrative systems e.g. invoice tracking, contacting clients, as instructed, is highly organised and efficient. Liaising with the Head Office to carry out general administration processes. Ensuring all contact information is kept up to date related to staff, suppliers and other stakeholders

(3) Human Resources Administration - as instructed, coordinate with General Manager and HR Representatives to arrange interviews, HR paperwork for induction. Responds to or elevates employee questions, assists employees in completion of forms and provides individual attention. Coordinating and arranging regular appraisal meetings for all employees with appropriate Manager.

(4) Reception cover – as/when required to welcome visitors and any other absences to ensure the office is covered during normal working hours. Reception duties including; advising customers and directing them to the right member of staff and other supportive duties when required.

Applicants should be computer literate and be comfortable handling incoming telephone calls and enquiries.

At KHR we take care to ensure that you are represented as well as possible so it is worth checking your CV for layout, spelling and grammar as well as making sure it is up to date before you submit. If you feel you need to highlight particular qualifications, skills or relevant experience with regards to a specific role then please add a cover letter or a preface page. This does not need to be formatted in the same manner. In addition, if your CV is heavy with graphics etc, please could you also submit a "clean" copy in Word. Thank you.

KH Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. KHR - Recruitment Specialists is a trading name of KH Recruitment Ltd Keep in touch with us online for job alerts, industry updates and market

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