Part-Time Administrator - Farnborough - 4 month Contract

Recruiter
Manpower
Location
Farnborough
Salary
£15,000 - £19,999
Posted
31 Mar 2018
Closes
21 Apr 2018
Contract Type
Contract
Hours
Part Time
PART-TIME ADMINISTRATOR

22.5 HOURS BETWEEN MONDAY - THURSDAY

4 MONTH CONTRACT - UNTIL END OF AUGUST

FARNBOROUGH

£17,800 PRO RATA - £9.25 PER HOUR

Position Requirements

My client comprises teams of dedicated people; experts in defence, aerospace, security and related markets. We draw on our extensive technical knowledge and intellectual property to provide the know-how and support to solve some of the world’s most challenging problems. Our people make the critical difference to customers by providing unique approaches to problem solving. Why don’t you join some of the world’s finest scientific and technical minds and help us make tomorrow work today?

Product Development and Delivery

* Responsible for the administration of all security clearances, ensuring that the relevant forms are completed correctly and addressing errors when necessary.
* Collating all the necessary clearance paperwork, checking and signing off on all requests.
* Load, issue and process all NSV001 forms to create user accounts for applicants.
* Liaising with all the departments and external agencies, when necessary, to ensure that all requests for new starters are carried out in a timely manner, including the monitoring of current cleared personnel to ensure that those about to expire are highlighted and processed in sufficient time.
* Issuing and processing the relevant paperwork for all Security Check (SC) cleared staff and temps, who report a change in their personal circumstances.
* Interfacing with both internal and external agencies on the compliance of clearance requirements, as laid down in HMG Security Policy Framework (SPF).
* Receiving and acting on all clearance information received via the United Kingdom Security Vetting (UKSV), ensuring details are loaded onto SISYS System in a timely manner including maintaining and updating records as necessary.
* Inform the People Security Manager of any issues relating to security clearances that may result in individuals having their applications reviewed by the company or customer.
* Provide administration support to the Regional Manager as required and be the main point of contact for all security clearance enquiries.

Customer Service

* Provide an effective service to both internal and external customers.
* Liaising with other companies and agencies in order to facilitate transfers of valid clearances for those personnel joining and leaving the company.
* Report to the People Security manager any issues or concerns that may have an impact on an individual working for the company.

Process Administration

* Trace/track clearance issues through the SISYS database system, informing the People Security Manager of any concerns.
* Maintaining an effective and up to date filing system, copying and forwarding relevant documents to all departments concerned.
* Deleting and archiving information, as necessary, for all personnel leaving the company including the accurate destruction of files in accordance with HMG SPF and the Data Protection Act.
* Requesting and loading all SC transfers and informing the UKSV of all transfers.
* Processing leavers and destroying passes.
* Security systems husbandry to keep profiles up to date.

Team Working / Organizational Expertise

* Be a proactive team player who can adapt their working pattern to meet the everyday changes in workload.
* Provide instruction and training to both permanent staff and temporary workers on the requirements of the security clearance process as necessary.
* To assist in helping with general enquiries on a daily basis.
* Contribute to the building of a team spirit atmosphere.
* Ensure your conduct and appearance is of the highest standards.
* Ensure that any issues relating to Health & Safety are immediately reported to the People Security manager and or Building Manager where applicable.
* You are responsible for taking reasonable care of your own health and safety and that of others who may be affected by your acts or omissions at work and to co-operate with managers, supervisors and others to enable the company to meet its statutory obligations for health, safety and environment.
* Providing cover for security administration to cover absences as and when required, this may also apply to covering CTP Reception for a short period of time.

Resource Control

* To utilise equipment and consumables in an acceptable manner saving on resources where possible.
* Utilise office equipment in a safe manner reporting any faults in a timely manner.

Information

* To provide information to both internal and external agencies as required.
* To ensure that the information provided is current and correct taking into account any changes in security requirements as laid down by HMG SPF and as advised by the People Security Manage/ Head of People and International /Regional Manager.
* Checking security clearances with the UKSV.

Challenges

* To maintain professional customer service at all times particularly during peak periods and high volume activity
* Applicant must possess the ability to influence and advise customers whilst adhering to Security Policies and procedures

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