Legal Secretary

Talent Finder
New Milton
Competitive salary
15 Apr 2018
21 Apr 2018
Contract Type
Part Time

Recruiting for Conveyancing & Private Client Secretaries / Administrative Assistants

Hours of Work: 9.00am – 5.00pm Monday to Friday (will consider full & part time applications)

Location: New Milton

Benefits: 25 days holiday (plus bank holidays) & Pension

Nature of the role: To provide high level secretarial and administrative support to fee earners in busy conveyancing department.

Key responsibilities:

• Fast and accurate audio and copy typing;

• Preparing and drafting general correspondence in letter and email format;

• Being the first point of contact for all clients in person and on the telephone;

• Liaising with clients, and third parties on a day to day basis to deal with straightforward non-technical queries and to take clear messages as appropriate where the fee earner’s involvement may be required and recording in writing on files details of all contact;

• Diary management (including arranging meetings etc.);

• Email management (taking action where appropriate);

• Drafting bills and printing billing guides, monitoring payment of the same;

• Time recording on the firm’s electronic accounts system if required;

• File opening / closing and archiving in accordance with the firm’s accounting and client care procedures;

• General office duties such as filing, photocopying and scanning;

• Keeping the firm’s electronic document storage system up to date in all matters;

• Storage of Deeds in accordance with the firm’s procedures;

• Undertake any other duties that may be necessary and/or appropriate to the role;

• Forming part of the reception lunchtime cover rota;

• Assisting with other departments as the need arises.

Experience required:

Previous experience of legal secretarial work particularly in a conveyancing department private client department would be an advantage.

Skills required:

• Efficient and accurate word processing

• Excellent written and verbal communication skills

• The ability to work independently

• The ability to work under pressure and to cope with a varied and often fast moving office environment

• To present a smart and professional appearance and manner

• Excellent IT skills including Windows 10, Microsoft Office 365 including Word, Excel, Outlook

Personal qualities required:

• Excellent telephone manner and interpersonal skills

• A helpful, friendly and patient approach

• A good sense of humour

• Dedicated and committed.

• Excellent time-keeping

How to apply:

In order to apply, please click the APPLY button below to forward a copy of your CV.

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