Maternity Contract - Part Time Receptionist/Administrator

Recruiter
Office Angels
Location
Edinburgh
Salary
Up to £10,000
Posted
28 Apr 2018
Closes
15 Jun 2018
Contract Type
Contract
Hours
Part Time
Office Angels are currently recruiting on behalf of our client for a maternity cover contract Receptionist/Administrator. This is a Part-Time role, located in Edinburgh. Office hours are Monday – Thursday, 09:00am-14:00pm and Friday 9.00am – 11.30am. The client would prefer 20hrs per week to be worked over 5 days however they are flexible. Salary £9,400 per annum.

Job Description:

The successful candidate must be able to work as part of a team, have excellent communication skills, be a strong multi tasker with excellent Microsoft knowledge as they will have responsibility for a range of administrative duties.

General Responsibilities & Duties:

* Making sure office has milk, coffee and tea bags.
* Dealing with boardroom meetings and any lunch ordering.
* Distributing morning mail.
* Filing reception and job files.
* Ensuring the filing cupboard is kept tidy and shredding old files.
* Creating new job files.
* Dealing with payment notices by scanning, ensuring they are signed by QS and posted.
* Processing payment authorisations, inputting on system, send to QS for approval/signing, scan to accounts, ensure information keyed onto system spreadsheet and filed correctly.
* Ordering stationery via internal system.
* Creating Sub Contract Orders on internal system.
* Keeping H&S manual updated and ensuring full procedure is followed.
* Keeping O&M manual updated and ensuring full procedure is followed.
* Ordering permits and recording permit information.
* Dealing with petty cash every month including monthly requisitions, receipts and float requests.
* General ad hoc office duties including posting mail via franking machine, requesting drawings, generating labels and signage.

Experience, Skills, Attributes Required:

* Excellent verbal and written communication skills, including a pleasant telephone manner.
* Experienced with Microsoft Office: Word/Excel/Outlook.
* Ability to multitask and work accurately and effectively under pressure.
* Able to work on own initiative.
* Able to prioritise workload to meet deadlines.
* Have a proactive and flexible attitude.
* Must have a positive character.
* Organized individual.
* Previous experience working in an administrative environment.
* Previous experience working as a receptionist.
* Previous experience dealing with confrontational clients by phone or email.

Whilst we’d love to get back to every applicant personally, it isn’t always possible and sadly we cannot provide individual feedback. If you are interested in this role and wish to be considered please click apply!

This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer.

**If you are currently registered with Office Angels and interested in this role please contact your consultant directly by email**

Office Angels is acting as an Employment Business in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer