Part Time Receptionist

Boden Resource
£10,000 - £14,999
16 May 2018
22 May 2018
Contract Type
Part Time
Part Time Receptionist
£12,000 - £13,000 + Benefits

An opportunity has arisen for an experienced receptionist to join one of the UK’s leading Facilities Management service providers, working on a prestigious contract in Basingstoke.

Although the role is part time 5hrs a day, there is a need to self-cover with the other receptionist, so the shift is a mixture of mornings and afternoons.

The Receptionist is to provide an effective professional reception service, and general office support function to the Client’s business. Being a key, responsible, member of a multi-tasking, multi-skilled team undertaking all work requests and responsibilities of the Facilities team

 Meet and greet visitors in a professional manner, ensure they sign in the visitor book.
 Provision of services as requested or directed by your Line Manager:
 Ensure that any in-bound post coming through the reception function is in the correct ‘pigeon hole’ collection points for the tenants to collect and that any out-bound mail delivered into the pigeon holes by tenants is handed over to the Royal Mail or other agreed collection agent.
 Notify tenants of visitor arrivals, deliveries, couriers etc either via direct telephone call or via computer messaging.
 Effectively support dealing with any emergencies including contacting emergency services if required.
 Ensuring that the reception area remains in an acceptable condition throughout the day.
 Effective control of all Facilities consumables including cleaning, to ensure availability at all times.
 Provision of management information for the Facilities Manager including reporting on: postal volumes, response times, customer feedback, usage etc.
 Ensure all activities are carried out in accordance with Systems and procedures.
 To manage, maintain and update the document storage system.
 Issue and manage the access control passes in accordance with the Client’s Access Control Policy and Procedures
 Update the building noticeboards and provide signage as required.
 Monitor car park entry for visitors (and those who have forgotten their access cards), report any issues direct to tenant reps or via line management.
 Complete a weekly chaser to tenants to update their car parking list.
 Monitor and facilitate the car parking policy of the site.
 Porter and room set up service (support as required).
 Ensure building users are aware of and abide by the tenant agreements.
 Co-ordination of building first aid requirements and take a participating role in fire evacuations
 Fulfil key emergency evacuation role if required (such as fire marshals / senior fire marshal if Management Team are not on site)

To apply for this opportunity, please do so via this advert. Alternatively, to find out more, please call Millie Platts on (Apply online only)

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