Receptionist/Telephonist Part Time/Full Time

HRGO Recruitment Upminster
Up to £10,000
15 Jun 2018
14 Jul 2018
Contract Type
Part Time
These roles offer an experienced Receptionist/Administrator a great opportunity to join a highly successful yet traditional company, providing administrative support for Heads of Department and the Chairman.

Main Responsibilities and Tasks: Both Positions - Full Time and PART TIME

Hours: Full Time (Monday to Friday 8.30am to OR

Part Time (Wednesday – Friday 8.30am – 6pm)

* Answering all incoming calls to Head Office, transferring calls professionally, effectively and in a timely manner.
* Processing incoming mail / preparing outgoing mail and parcels.
* General reception/ front of house duties including meeting & greeting guests and maintaining the visitors log.
* Providing administrative support to our other departments, completing projects and tasks etc. including worldwide courier booking.
* Monitoring and maintaining emails for the Resources department.
* Ad hoc duties including typing, scanning, photocopying, shredding.

* Work with colleagues to keep up-to-date records and organise maintenance of the head office building.
* Carry out Health & Safety inductions for new staff members and visitors.
* Assist with the ordering of kitchen supplies and lunches.
* Supporting the Chairman and/or Head of Resources as required:

* Attending to written correspondence, meetings and travel arrangements business and personal.
* Inbox Management for the Chairman
* Oversee cleaning of the head office
* Ordering and maintaining levels of all office equipment and machines for the 3 sites
* Manage Resource team rotas, staff holiday requests, sick leave etc.

Competencies / Attributes:

* Professional telephone manner and clear communication is paramount.
* Flexible all-rounder with good general office clerical skills.
* Excellent written and oral communication skills.
* Confident, pro-active and reliable.

Good knowledge or Microsoft Office systems, word and Excel

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