NHS Secretary / PA (Part-Time)

Recruiter
Taskmaster
Location
Leeds
Salary
£15,000 - £19,999
Posted
09 Aug 2018
Closes
17 Aug 2018
Contract Type
Permanent
Hours
Part Time
NHS Part-Time Secretary / Personal Assistant in the Keighley area.

Taskmaster are currently seeking a Part-Time Secretary / PA for an NHS
client in the BD20 area.

Hours of Work: 22.5 hours per week (3 full days), worked Monday to
Friday.

Rates of Pay: £10.00ph.

Duration: 6 months initially.

JOB SUMMARY

To provide a secretarial / personal assistant service to Heads of
Service.

MAIN DUTIES AND RESPONSIBILITIES

* To be responsible for the secretarial support to the Heads of
Service and Senior Managers including dealing with telephone
enquiries, undertaking typing, note taking, printing and
photocopying documents and prioritising and distributing mail.

* Diary management, organisation of meetings and management of
agendas. Maintenance of filing and bring forward systems.
Development and appropriate office and business management as
required.

* To develop sufficient understanding of the areas of responsibility
covered by the line managers in order to be an efficient and
independent team member.

* Attending meetings as appropriate with the line managers in order
to take minutes and to provide office support as required.

* To create and maintain databases and spreadsheets for each section
within Supplies in relation to the Department’s Strategic Plans.

* Implement secretarial policies and propose changed to working
practices for own work area.

* To develop and maintain an effective communication link with the
Directors and Senior Managers Personal Assistants (PAs) to ensure
a smooth flow of communication for appointments, diary, etc.

* Ensures records of correspondence etc. are fully maintained,
including maintenance of the pending system in use in the
Department. Responsible for preparing and maintaining other
general files as required.

* Receives and welcomes visitors into the department, maintaining a
visitor’s log book.

* Any other duties which may arise from time to time in ensuring
provision of an efficient and effective service.

DUE TO THE HIGH VOLUME OF APPLICATIONS THAT WE RECEIVE, WE ARE ONLY
ABLE TO RESPOND TO SHORT-LISTED CANDIDATES. IF YOU HAVE NOT RECEIVED A
RESPONSE WITHIN 5 WORKING DAYS, THEN UNFORTUNATELY YOU HAVE NOT BEEN
SUCCESSFUL IN YOUR APPLICATION FOR THE ROLE ON THIS OCCASION.

Taskmaster is operating as an employment business / agency for this
vacancy

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