Private Secretary to the Chief Executive

The UK Hydrographic Office (UKHO)
Taunton, Somerset
£39,599 plus competitive benefits package
08 Oct 2018
22 Oct 2018
Contract Type

Private Secretary to the Chief Executive

We are looking for an experienced and inspiring professional to deliver effective management of our governance and the UKHO Secretariat function. You will provide advice and guidance to the Chief Executive and our Executive Committee to ensure we meet our governance requirements.  

The UK Hydrographic Office (UKHO) is a world-leading agency providing the most comprehensive range of marine geospatial information across the globe. This information is supplied to commercial shipping, defence, navies and maritime organisations for the primary purpose of safe navigation and global trade. It also supports other marine activities including economic development, environmental protection, resource exploration and utilisation, scientific research and security.

It is an exciting time to join the team as the UKHO has ambitious plans for our data-centric transformation with a culture change programme designed to support this. 

If you have experience of providing high standard secretariat support across several boards and committees, are effective at multitasking and problem solving, and are able to progress work at pace, we would like to hear from you.  Your ability to understand complex corporate issues and convey them in a simple and accurate manner will equip you well for this role.

Working with the Head of Government Relations and the wider office you will be key to helping deliver the future vision of the UKHO. 

The key areas of responsibility include:

Forming responses to high profile issues such as Ministerial Correspondence and other requests for information.

Responding to Freedom of Information (FOI) requests, Parliamentary Questions (PQ), Requests for Information (RFI), Treat Official (TO).

Managing the UKHO governance boards including but not limited to: the Owner’s Council, Hydrographic Office Board and Executive Committee and other subordinate and advisory boards.

Managing the priorities of the Executive Support team to meet the needs of the business.

To learn more about our work please visit the UKHO site. 

In return for your skills, as a civil service organisation with a commercial approach to conducting business, we offer a fast-paced working environment that is both goal-focussed and exceptionally supportive. You will also have the chance to adopt a flexible working pattern that will provide you with a great work/life balance. We offer crèche and nursery facilities too, plus forward-thinking benefits including a great pension scheme, generous holiday entitlement and a lift-share scheme. 

To apply for this role please complete a competency statement, which identifies the following competencies:

Setting Direction
Seeing the Big Picture (level 3)
Making Effective Decisions (level 3)

Engaging People
Leading and Communicating (level 3)

Delivering Results
Managing a Quality Service (level 3)
Delivering at Pace (level 3)

Please limit your examples of each competency to a maximum of 250 words.

As an employer committed to equality of opportunity, we short-list solely using information relevant to the assessment process. Please note that your competency statement will be the only document assessed; therefore, please ensure you provide all the necessary information within it.

Please send your statement and CV by 12 pm on 22 October 2018: