Part Time Executive Assistant

Australasian Recruitment Company
London (Greater)
£40,000 - £49,999
03 Dec 2018
11 Dec 2018
Contract Type
Part Time
A leader in the banking industry is looking for a part-time Executive Assistant to join their team on a permanent basis. The successful candidate will be able to work Monday – Wednesday and will have a minimum of 3+ years Executive Assistant experience support, preferably within financial or professional services. You will responsible for dairy, telephone and email management to an Executive Director and finance team of up to 21 employees. This role is on a job share basis. By agreement, there may be occasional flexibility in days.


* Overseeing diary, telephone and e-mail management to ensure the manager is sufficiently prepared for the day's meetings
* Organising and scheduling meetings, facilities and resources, travel (ensuring adherence to Bank policy), catering and conferences
* Managing staff issues including expenses, training, leave monitoring & scheduling, position descriptions and position management, resumes, new recruit set up, telephone listings and cab charges
* Assisting with complex reporting and creating presentations
* Standing meetings, providing advance agenda, taking minutes and ensuring all actions are followed-up or completed
* Managing stationery ordering and provisions for the department
* Managing staff workspace allocations, IT and telephone access
* Managing correspondence in and out
* Providing assistance and coverage for other support staff as required
* Assisting HR with maintenance and upkeep of records such as annual leave system

Essential Skills and Experience:

* A minimum of 3+ years Executive Assistant experience
* Experience within Financial Services is preferred
* A Bachelor degree within Finance is preferred
* Exceptional relationship management skills and the ability to deal with people at all levels
* Ability to accurately and effectively manage a variety of administrative and business management tasks
* A confident, pro-active, self-assured individual with a high level of integrity and discretion
* Advanced experience with MS Office, Word, Excel & PowerPoint
* Ability to deal effectively and build relationships with Executive Assistants and Personal Assistants of both internal and external clients at a senior level
* Strong attention to detail
* The ability to manage workflows; prioritise and work well under pressure
* Experience of a job share role, efficient and organised handover of ongoing tasks

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.

We will process your CV and personal information to assess your suitability for the role. If we wish to consider you further, we will register your personal information in our database once we have contacted you. We may contact you from time to time about other relevant roles. Your personal information will be securely held. For more information please refer to How We Use Your Personal Information

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