Site Administrator (Part Time)

Expiring today

Recruiter
React Recruitment Ltd
Location
Maidstone
Salary
£10,000 - £14,999
Posted
01 Dec 2018
Closes
11 Dec 2018
Contract Type
Permanent
Hours
Part Time
Our established manufacturing Client based in Maidstone is currently looking to recruit a part time Site Administrator to join their team. This is an exciting opportunity to join a reputable company!
Working Wednesday, Thursday and Friday 8.30am – 4.30pm.
Duties will include:
To answer the main switchboard, screen and direct calls
To meet and greet clients
To take and relay messages
To provide information to callers
To keep staff and visitor movements in and out of the organisation
To receive and sort mail, as well as deliveries
To schedule appointments requested by Managers / Supervisors
To organize timetable for meetings and board room.
To ensure the reception area is tidy and presentable at all times
Responsible for management organisation chart
Responsible for collating and preparing memo’s and newsletters
To provide general administrative support to the HR department and the Management team
To work closely with HR department to do the following:
Filing and photocopying
Send out letters to staff e.g. mail merge
Keep relevant paperwork and spreadsheet up to date for labour analysis and daily scorecard
Raise purchase orders on in SAP system
Schedule employees for Occupational Health in HR Coordinators absence
Complete part payroll in HR Coordinators absence.
Take and record minutes at the daily morning meeting
To take and update minutes from the H&S, Site safety and Environmental meeting.
Reconcile stock level for first aid boxes
Monitor and record accident and near miss spreadsheet
To book hotels and hire cars as and when requested
To arrange lunch and refreshments for visitors
To order stationery for the site and ensure costs are kept to a minimum
To ensure notice boards are up-to-date
To arrange courier services
Any other ad-hoc duties as and when required
Education, Skills and attributes:
To have achieved GCSE qualification
Minimum of 2 years Administration duties
Excellent telephone manner
A desire to learn and grow with the company

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