Team Secretary

KLM Retail
London (Central)
£30,000 - £39,999
08 Jan 2019
15 Jan 2019
Contract Type
Full Time


To be a positive, proactive and flexible team secretary. We are looking for someone who can multi-task a number of responsibilities, will be flexible in their working approach, can provide excellent customer service for clients and be able to communicate at all levels.

Job Purpose

To provide full PA/Secretarial support to the team. This includes answering telephone calls, audio typing/copy typing general correspondence, reports, minutes, sales particulars and producing PowerPoint presentations, Excel spreadsheets, filing, managing diaries, travel arrangements, hotel accommodation, and dealing with e-mails if requested. To maintain good working relationships with all team members and clients and to take every opportunity to uphold and increase the profile of the firm as a provider of professional services to all its internal and external clients.


* Typing speed 60 wpm as a minimum

* Typing as required by the team including handwritten drafts and dictation.

* Responsibility for incoming/outgoing team e-mails, letters, presentations etc.

* Diary management using Microsoft Outlook.

* Support to members of the team with general administrative duties.

* Booking meetings/events as requested and arranging appropriate facilities and provisions.

* General office upkeep support.

Personal and Professional

* Excellent organisational and presentation skills in all areas of work including letter and report writing as well as accuracy and speed.

* Maintain a high level of confidentiality in all dealings

* Ability to work on own initiative.

* Demonstrate commitment to the job and firm.

* Capable of effective team working.

* Reliability and effective multi-tasking.

Experience and Skills

* Minimum of 2 years secretarial experience in property preferably.

* Advanced copy and audio typing skills, computer literacy especially Word, Excel and PowerPoint.

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