Office Manager, Ministerial Support Unit
We are looking for an Office Manager who has experience of working in a busy environment. The role sits within the Ministerial Support Unit, which supports the DExEU Ministers and the smooth functioning of their Private Offices by handling and coordinating administrative and operational matters centrally.
The job is fast-paced, varied and challenging – there is no such thing as a typical day. Attention to detail, good judgment and problem-solving skills will be critical in the roles, as well as excellent organisational skills as you will need to be flexible, juggling a number of priorities, often at short notice. The post holder will be expected to look for opportunities to improve and streamline the processes we have in place.
The post holder will work closely with a small team of office managers to provide high quality support to Private Office through:
-Handling Private Office invoices, working with the finance team to ensure timely payment for services and to resolve any issues arising. Providing simple monthly spend forecasts.
-Running any Private Office recruitment campaigns and coordinating onboarding for new joiners, liaising with recruitment, HR and security teams
-Overseeing Private Office security arrangements, including office opening and closing procedures.
-Logging and controlling access to secure documents and preparing Ministerial archives.
-Liaising with facilities and managing the physical environment of the Private Offices.
-Management of stationery ordering.
-Providing hospitality to Ministers and visitors.
-Ad hoc office management tasks and general troubleshooting in response to needs as they arise.
We are a flexible and disability confident employer.