Secretarial Administrator

Malcolm Hollis
12 May 2019
19 May 2019
Contract Type
Full Time
Secretarial Administrator


Malcolm Hollis is a fast-growing independent real estate consultancy with 23 offices in the UK, Ireland, Germany, Spain and the Netherlands. Our team of building surveyors, M&E engineers, measurement surveyors, cost managers and environmental consultants offer our clients over 20 specialist services including technical due diligence (TDD), project management, development monitoring, dilapidations and environmental due diligence.

Our mission is to continue to grow and be leaders in our field.

Why grow?

Because that creates opportunities for you to keep learning and progressing your career with us.

The Role

The Secretarial Assistant will be working with a team of secretaries who provide full secretarial support to the Surveying department.
  • Copy typing accurate documents.
  • Producing accurate documents from audio dictation.
  • Accurate and up to date filing of correspondence and other documentation.
  • Operating a variety of standard office equipment, including photocopier, scanners, telephone, binding machines and CD burning equipment.
  • Planning, monitoring and control of own workload.
  • Other ad-hoc secretarial and administration responsibilities such as creating files, downloading/resizing photographs
  • Experience in audio/digital dictation
  • Accurate typing speeds, minimum 45 wpm
  • Excellent working knowledge of Microsoft applications
  • Secretarial/Administration qualification such as ILEX Legal Secretary certificate, Pitman Training for Secretaries, Quest Secretarial training

Your Profile

  • Comprehensive working knowledge of Microsoft applications, including Word, Excel and Outlook.
  • Excellent listening, grammar, numeracy, comprehension, presentation and communication skills.
  • Good attention to detail.
  • Can-do attitude, proactive, able to work well on their own or part of a team

Personal Attributes

Have you got an eye for detail?

Enjoy creating reports?

Thrive in a team environment? Then we want to hear from you

Why join us?

We are hardworking, progressive, successful and fun. We're independently-owned and independently-minded, not afraid to give honest advice or to be ourselves.

We strive to achieve the right balance for you, delivering excellent client service whilst supporting you in fulfilling your potential and achieving your goals.

We offer a highly competitive salary and a generous benefits package including:
  • Life assurance and private medical insurance
  • Season ticket loan
  • 3% Employer pension contribution
  • 25 days of holiday and an extra day off on your birthday
  • Cycle to work scheme, retail vouchers, gym discounts and more

We are a sociable bunch and host pay day drinks, quarterly lunches, quiz nights and cultural and sporting activities to socialise and have fun with your colleagues.

Your health and well-being are very important to us so we have an Employee Assistance Programme to support you through life's ups and downs, gym discount and all our offices have fresh fruit baskets delivered weekly. We are also happy to consider flexible working arrangements.

Finally, we also love giving back and take part in numerous charity events all over the country throughout the year.

Equal Opportunities

We are an equal opportunities employer and we will recruit you regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy and maternity, or any other characteristic which may lead you to face disadvantage in our society.

We particularly encourage applications from currently under-represented groups in our industry including those who identify as women, black, Asian, minority ethnic, lesbian, gay, bisexual, transgender and/ or disabled.

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