Personal Assistant

Recruiter
EasyWeb Group
Location
Oakham
Salary
£22,000 per annum
Posted
22 May 2019
Closes
06 Jun 2019
Ref
00328399
Contact
Candidate Services
Contract Type
Contract
Hours
Flexible
Personal Assistant 

Uppingham School, founded in 1584, is one of Britain’s leading co-educational independent boarding schools, set in an attractive Rutland market town. As a boarding school, there is a strong sense of community. Almost 800 pupils (age 13 to 18) live on site 24/7 and are accommodated in 15 boarding houses, taught by two-dozen academic departments, and participate in numerous extra-curricular activities such as sports, music, drama and expeditions. 

The School has over 600 full-time and part-time employees. The academic structure is supported by support departments responsible for buildings and grounds maintenance, finance, catering and boarding house services, IT network, HR, marketing, admissions, health & safety, legal affairs, sports centre, health care and the School’s trading subsidiary. 

Position: PA to Senior Deputy Head 
Location: Uppingham, Oakham 
Job type: Full Time, Fixed Term Contract (Covering Maternity Leave) Commencing end of August 2019 
Hours: Monday to Friday, 9.00am to 5.00pm, with a one-hour lunch break 
Salary: £22,000 per annum, pro-rated for the duration of the fixed term contract 
Benefits: Pension Plan, Private Health Care, Free Staff lunches during term time, Full Membership of Uppingham School Sports and Death in Service cover. 

Closing date of: 9.00am 6 June 2019 
Interview date of: Monday 17 June 2019 

About the role: 

The PA will manage the diary of the Senior Deputy Head and provide him with administrative and secretarial support and assist the Safeguarding Team with administrative duties. 

Responsibilities: 

- Obtain the Safeguarding records of new joining pupils in September and throughout the year as necessary. 
- Organise meetings, create agendas, provide / organise refreshments and take minutes where requested. 
- Take and circulate minutes. 
- Produce and distribute the White List (a comprehensive list of School data, staff and pupils) 
- Produce and distribute the termly calendar of activities. 
- Organise coaches and some taxis at beginnings and ends of terms / half terms and leave out weekends to get pupils to and from airports / train stations. 
- Assist the Senior Deputy Head in the update and production of School Policies. 
- Organise events and any other conferences which the Senior Deputy Head may be involved with that take place at the School. 
- Administer the annual pupil Pastoral Survey. 
- Assist with School inspections . 
- Administer the process of the Pastoral Reports and circulate to parents termly. 
- Produce posters and notices for Houses at least annually. 
- Ensure the smooth running of the Westholme office. 

About you: 

- Previous experience in a PA / Secretarial role. 
- Excellent working knowledge of Microsoft Office. 
- Ability to Proofread. 
- Excellent attention to detail.- Enjoys dealing with young people 
- Discrete 
- Calm under pressure 
- Logical thinker with good time management skills 
- Ability to take the initiative and work flexibly 
- Knowledge of accessing and utilising information on a database desirable . 
- ECDL / CLAIT or equivalent qualification desirable. 

Uppingham School is committed to safeguarding and promoting the welfare of children. Successful candidates must be willing to undergo full screening in accordance with Keeping Children Safe in Education (KSCiE), including an Enhanced Disclosure and Barring Service check. Issues relating to safeguarding and promoting the welfare of pupils will be explored at interview. 

You may have experience of the following: Personal Assistant, PA, Senior PA, Team Assistant, Team Administrator, EA, Executive Assistant, Team Secretary, Senior Administrator, Office Manager, Diary Management, Secretary, etc.

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