Executive Assistant

Recruiter
Tay Associates Ltd
Location
South East London
Salary
£40,000 - £49,999
Posted
21 Jun 2019
Closes
27 Jun 2019
Ref
1166810328
Contract Type
Permanent
Hours
Full Time
A British commodity company that specialise in high quality oil and gas projects are looking for an experienced Senior Level Executive Assistant to join their entrepreneurial company in their beautiful offices in Canary Wharf on a permanent basis. The candidate will be passionate in providing the highest of level support and be able to multi-task and think one step ahead, a problem solver and highly organised.

Responsibilities for the Executive Assistant to the CEO
  • Provide full administrative support to the CEO.
  • Liaising with external clients and administrative teams for all meeting logistics
  • Coordinating roadshow activity
  • Proactively setting up prep-meetings ahead of the client meeting
  • Ensuring meeting rooms are booked globally where necessary
  • Understanding and utilising virtual conferencing tool to create video and audio conference requests
  • Liaising with reception to request any catering
  • Registering external visitors with reception
  • Proactively managing meetings and being a gatekeeper
  • Managing global travel and expenses
  • Providing enterprise reports when requested
  • Managing and completing print requests following in-house compliance approval process
  • Entering, amending and keeping client data up to date
  • Management and processing of team invoices
  • Diligent coverage of telephone lines, adhering to best practices

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