Executive Assistant

Tay Associates Ltd
South East London
£40,000 - £49,999
21 Jun 2019
27 Jun 2019
Contract Type
Full Time
A British commodity company that specialise in high quality oil and gas projects are looking for an experienced Senior Level Executive Assistant to join their entrepreneurial company in their beautiful offices in Canary Wharf on a permanent basis. The candidate will be passionate in providing the highest of level support and be able to multi-task and think one step ahead, a problem solver and highly organised.

Responsibilities for the Executive Assistant to the CEO
  • Provide full administrative support to the CEO.
  • Liaising with external clients and administrative teams for all meeting logistics
  • Coordinating roadshow activity
  • Proactively setting up prep-meetings ahead of the client meeting
  • Ensuring meeting rooms are booked globally where necessary
  • Understanding and utilising virtual conferencing tool to create video and audio conference requests
  • Liaising with reception to request any catering
  • Registering external visitors with reception
  • Proactively managing meetings and being a gatekeeper
  • Managing global travel and expenses
  • Providing enterprise reports when requested
  • Managing and completing print requests following in-house compliance approval process
  • Entering, amending and keeping client data up to date
  • Management and processing of team invoices
  • Diligent coverage of telephone lines, adhering to best practices