Organisation Coordinator

Recruiter
WOMENS INCLUSIVE TEAM
Location
London
Salary
£40,000 - £49,999
Posted
27 Jul 2019
Closes
03 Aug 2019
Ref
1213433937
Contract Type
Permanent
Hours
Part Time
Women's Inclusive Team supports disadvantaged female Tower Hamlets residents, to become independent and socially included. We focus on supporting the needs of BAME women and promoting social cohesion within the wider community, though we are open to all women regardless of ethnicity. Run by women, for women.

We are looking for an experienced Organisation Coordinator to work within an equalities framework to motivate and guide staff and team under the direction of the Board and to specifically maintain an overall view of the organisation to inform strategic development and direction.

Duties include the following list which is not an exhaustive list and role requires some flexibility.
  • Manage a wide range of activities, to interest and stimulate the physical and mental state and well-being of the clients.
  • Fundraise for core and project costs
  • support staff and clients to reach their potential for all projects
  • To ensure projects are delivered in such a way as to enhance the well-being of the clients and to provide as far as possible, a happy and stimulating experience.
  • Motivate, supervise and encourage staff members
  • To plan with staff activities and plans in line with clients wishes and encourage clients to aspire.
  • To assess individual needs continuously, particularly about training, development and progression
  • Maintain full and accurate records of activities using the relevant documents, in order to monitor, record and evaluate individual and group participation and overall project success.
  • Work with finance staff to ensure accurate quarterly reporting to funders and the Board
  • Work with project staff to complete accurate and timely monitoring information for funders and the Board
  • To keep abreast with new developments in the charity sector
  • Foster good community relations and lead in the organisation of fundraising initiatives for services
  • To plan special events to promote equality and diversity e.g. Black History Month and International Women's Day.
  • To participate in relevant local forums and other local events that provide value to WIT services.
  • To lead on actively marketing the service and promoting a positive profile within the community.
  • Discuss the aims and objectives of projects with other staff members.
  • Reporting to funders
  • Arrange and participate in board, staff and service users' meetings, as and when required.
  • Overall office management including ordering and managing resources.
  • HR responsibilities including budgeting for new roles, to recruit and manage contractual and referee requirements.
  • Staff inductions, monthly supervision and annual appraisal
  • Ensure all staff members are competent in their jobs and know how to use appropriate equipment
  • Complete mandatory induction and training courses, as and when required
  • Maintain professional knowledge and competence.
  • To be responsible for your own Health and Safety and that of anybody else who may be affected by your acts or omissions.
  • To complete or review risk assessments on activities, outings and events as necessary.
  • Promote safe working practice in the centre
  • Update all policies and procedures when required
  • In addition to the above, there are some general requirements that apply to all jobs in WIT
  • Carry out work with due regard to company ALL policies and procedures
  • Take responsibility for the safeguarding of adults and children, and follow the whistle blowing policy as required.
  • Participation in quality assurance systems
  • Take responsibility for personal development
  • Notification of accidents and other health and safety requirements.
  • Finance and potential payroll duties as and when required

Person Specification

Essential Experience and qualifications:
  • Worked within an organisational framework which included work reviews or supervisions of/with colleagues,
  • Project and staff management
  • Worked in an organisation as part of a team, identifying the need for, and implementing the development of, organisational governance and human resources structures
  • Worked with processes and principles aimed at improving and maintaining team communication and dynamics, including facilitating team meetings
  • Worked to ensure some legal obligations of an organisation were fulfilled
  • Developed administrative processes tailored to an organisation's needs, including organising digital and non-digital filing systems
  • Had responsibilities for or engaged with an organisation's human resources, including equal opportunities recruitment
  • Significant experience of a range of secure office IT software including word processors, spreadsheets, emails, survey and social media software
  • Basic experience of bookkeeping and financial management
  • Undergraduate qualification in any field

Essential Skills and Abilities:
  • Excellent interpersonal and verbal communications skills, including a high standard of presentation
  • High standard of writing and literacy skills including high standard of minute-taking
  • Ability to collate, organise and process complex information efficiently
  • Ability to initiate and develop work, both independently and as part of a team
  • Ability to develop ideas into tangible goals/projects, plan, coordinate and evaluate

Desirable Experience or Skills:
  • Experience in working in the charity sector
  • Knowledge or experience in Early Years
  • Strong Public Speaking
  • Fundraising experience

HOW TO APPLY: please submit CV and Cover Letter by email. Must include cover letter to be considered.

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