Payroll Implementation Manager

Colchester Institute
30 Aug 2019
01 Sep 2019
Contract Type
Part Time
Job Description

Job Title: Payroll Implementation Manager
Responsible to: Head of Finance
Line management of other staff: Yes
Duration: 2year fixed term contract
Principal location: Colchester
Salary: £38,477- £42,036 pro rata
Actual Salary: £31,197.57 - £34,083.24 per annum

Purpose Statement:

The main focus of the role is to manage the implementation of a new payroll system and manage the payroll and pensions team

Colchester Institute (CI) is implementing a new HR & Payroll system to ensure an enhanced experience for all staff. The post holder will be instrumental in ensuring current processes are reformed and automated including all payroll calculations, timesheets, expenses and pension annual returns. The post holder will ensure the new system is used to its full potential giving a user-friendly experience for all users across CI. The new system will include HR management, talent management, training, recruitment, onboarding, timesheets, expenses, annual leave, performance reviews, payroll and pensions.

This role forms part of a project team working across HR, IT and Finance and will have the lead focus of implementing the payroll system. The post holder will need to understand CI's technical payroll requirements of the new system and be able to communicate these to the implementation team. The post holder will assist the wider project team in configuring all elements of the system and the creation of all project documentation where required. The post holder will need to be able to review and reconcile data using excel.

  • Project Set-up - working with the project team, you will aid in the configuration of any material required to commence the project, including the configuration of payroll requirements, project plans and governance setup.
  • To manage the payroll and pensions team on a day-to-day basis.
  • Managing the Transition - you will review the College's current payroll and pension processes and with your team ensure the on-going delivery of payroll and pensions whilst this project is on-going.
  • Project Management - You will continually support the project team in the administration of project documentation and support in general implementation work where required.
  • Payroll Process - You will lead in the creation of the payroll and pension processes ensuring they meet the needs of CI and all financial, payroll and HMRC regulations.
  • Payment and Banking Process Definition - You will produce payroll payment files ready to be loaded into our payment software and work closely with our Treasury department to ensure payment tests are completed successfully or any issues are reported to the project team in a timely manner.
  • System set-up and parallel payroll process - You will produce data from the new system and reconcile it against data against our existing payroll system. Differences will be investigated and rectified.
  • Go-live transition - You will complete and present a project handover document to the project team who will then review with the HR Director and Head of Finance,
  • Sign-off and documentation - You will document, version control and store all required sign off/approvals required during the implementation process.
  • To undertake such other duties as may be required by or on behalf of the Colchester Institute provided that they are consistent with the nature of the post.
  • Adhere to and promote the College's Safeguarding, Equality and Diversity and Health & Safety policies and practice

  • This job description is current as the date shown. It may be amended in any way following consultation with the post holder to take account of changes or anticipated changes in the organisation or management of Colchester Institute