Senior Administrator

Recruiter
Peabody Care and Support
Location
Burgess Hill
Salary
£20,000 - £24,999
Posted
21 Sep 2019
Closes
26 Sep 2019
Ref
1268144431
Contract Type
Permanent
Hours
Part Time
Peabody has an opportunity for a Senior Administrator to join the team based in Burgess Hill, Sussex. You will join us on a part time , permanent basis and in return, you will receive a competitive salary of £22,294 full time equivalent (pro rata). Peabody's care and support services work with over 5500 people across London, Essex and the South East. Our main aim, across all these services, is to offer people just the right amount of support to help them live happy, fulfilled and independent lives. We are committed to putting the most vulnerable first and treating every person as an individual so that they can live more independently, with dignity, choice and control. The Senior Administrator role: Peabody are currently recruiting for a part time Senior Administrator, to provide administrative support to the Head of Services for Sussex and also other services within the region as directed by the Head of Service. Flexible working hours considered. Key responsibilities of our Senior Administrator: - Provide a comprehensive and prompt service, ensuring that all documents and reports are prepared accurately and within agreed deadlines. Documents include; minutes, reports, letters, emails/memos, spread sheets, contracts, budgets, accounts, tenders and KPI's. - Administration and response to complaints within timescales. - Maintain the diary of the head of services to include; setting up and managing appointments, arranging meetings, responding to emails that require onward circulation or response where possible. - Arrange and attend various meetings/events including; copying, collation of and distribution of papers, venue, catering and minute-taking. - Administer petty cash claims, process invoices, set up payment systems and undertake any other financial responsibilities in accordance with organisational policies and procedures. - Take the lead with other local administrators to review local and organisational paperwork, procedures, good practice and continuous improvement programme. - Be responsible for collating comments and information from managers for head of service to report at organisational level. - Prepare and collate statistical data and other research as required. - Keep paper and electronic files up to date, ensuring confidentiality at all times. - Support the group's diversity and customer involvement strategy in all aspects of work. - Work in collaboration with other Peabody directorates and colleagues. Skills and Experience required by our Senior Administrator: - Able to devise and maintain information and indexing systems and databases to enable the effective filing and retrieval of information - Understanding of confidentiality and data protection issues - An understanding and commitment to customer service objectives and be able to meet the needs of both the internal and external customer - Comprehensive IT skills to include use of Microsoft office and to be able to make the most effective use of IT systems with attention to detail - To have an understanding of and commitment to equality of opportunity and be able to pursue these objectives in the workplace - To be able to work outside your normal office hours as required - To have a good work attendance record - Able to work in other office locations as required Benefits of becoming our Senior Administrator: - 25 days leave plus bank holidays (pro rata) - Paid Mileage at 44p per mile - Up to 4% pension contribution matched 1:1 - Spot Bonus awards - Long Service awards - Paid Induction Training - Paid Enhanced DBS - Annual pay review If you feel have the skills and experience to become our Senior Administrator please click 'apply' today, we'd love to hear from you! Closing Date: 29th September 2019 This post is subject to an enhanced Disclosure and Barring Service check.

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