International Project Manager

Location
Cambridge, UK
Salary
£32,000 - £45,000
Posted
21 Sep 2019
Closes
30 Sep 2019
Ref
557332601
Category
Education
Contract Type
Permanent
Hours
Flexible
Role: International Project Manager

Contract: Full-time, Fixed term (18 months)

Salary: £32,000 - £45,000

Job Purpose

The purpose of this role is to be responsible for the project management of existing and new projects assigned to them, including international tender responses as required.

Principle Accountabilities

1. Project management (55% of time)

For international projects assigned to the jobholder, manage all project deliverables, driving them to completion, ensuring delivery to schedule and quality definition, within budget and against plans created by the post holder. Manage all resources (human, technical, financial and physical) to ensure effective delivery of the project. In particular, provide management of international projects in the following areas:

  • Work with Head of MENA and other Heads of Education Contracts and other cross-functional management to produce and approve commercial and educationally-sound project briefs to support our key strategic focus.
  • Manage the internal governance process through initiation, planning, executing and closing and stabilisation processes which includes development of the project documentation and the management of cost, communications, human resources, scheduling, contracts, risk and quality.
  • Manage a portfolio of projects and develop detailed customer-driven project plans delivering projects on time, within budget, and within the contracted functionality, ensuring all projects adhere to scope, schedule, technical and contractual baselines:
  • Manage initiation of project/contract, involves Cambridge International divisions and partners as required and ensures sufficient resource is allocated to meet requirements or escalate if necessary.
  • Co-ordinate the production of tender responses.
  • Set project budgets, authorise expenditure and track costs; monitor project budgets and manage forecast updates.
  • Identify charges now due and prepare invoices and supplementary financial information for clients.
  • Maintain forward planning for resource requirements
  • Oversee work on the project and ensure contractual documentation such as completion certificates and acts of rendered services are issued at the correct time and returned from the client.
  • Manage project risks and issues throughout the lifecycle of a project and develop exception plans/risk handling where necessary to ensure project viability.
  • Monitor and actively manage project scope (e.g. contain scope creep and negotiate variations as required), quality (e.g. establish and manage appropriate QC/QA systems), cost and charges (e.g. authorise commissions to consultants).
  • Oversee work on the project and ensure contractual documentation such as completion certificates and acts of rendered services are issued at the correct time and returned from the client.
  • Review lessons learned from previous projects as input to initiation.


2. Maintain project communication (25% of time)

Manage the project team effectively and communicate efficiently with senior executives, both internally and externally:

  • Organise and hold Project Steering Group and Working Group meetings as required.
  • Maintain and promote communications through frequent project status meetings (both internal and client facing), project reports, emails, updated project plans, direct client contact.
  • Maintain contact with consultants, escalating issues as appropriate.
  • Ensure effective communication with all key stakeholders to enable a strong project delivery focus.
  • Liaise with key stakeholders from CSD, OCR and Cambridge English on joint international projects within Cambridge Assessment.
  • Conduct regular reviews and/or audits with the Customer, Senior Management Team and/or Project Sponsor in mind.


3. Matrix management (10% of time)

  • Manage the work of the Project Coordinators, ensuring they have the necessary training, instruction and tools at their disposal in order to support the projects they are assigned to.


4. Establish and maintain project tools and systems (10% of time)

Identify, create and operate appropriate systems and structures, which ensure effective quality control/assurance of project deliverables, including the following:

  • Define filing structure based on template provided
  • Monitor implementation of filing approach
  • Determine access required to folders (approves access requests to project folders)
  • Set up document register format.
  • Implement the agreed quality assurance processes, e.g. plans in the required approvals of deliverables.
  • Write procedures if any bespoke procedures are required for project/contract.


Decisions and Recommendations

The job holder will be expected to make the following decisions without reference to their manager:

  • Decisions related to projects' delivery.
  • The job holder will be expected to make the following recommendations to their manager and other colleagues in the team:
  • Problem solving solutions; process improvements, for example to reduce cost or increase speed of delivery, governance and reporting structure.
  • Recommendations to extend projects beyond initial remit in order to increase team's income.


Job Dimensions
  • Budgets: Handling international projects' budgets (typically up to 500k); authorising spending on budget, which has been delegated by the budget holder.
  • Non-Financial Dimensions: Project planning, delivery and reporting has a key impact on business credibility in general and managing projects successfully will support our ambitions to grow this business.


Job Challenges

The most difficult, challenging and complex part of this job will be to manage a wide range of projects and stakeholders, both internally within Cambridge Assessment and externally with different international customers.

Knowledge, Skills and Experience

Qualifications, Desirable
  • Educated to degree level
  • Qualification in management or project management an advantage


Skills, Essential
  • Excellent communication skills (written and verbal)
  • Financial analysis and reporting skills
  • Strong track record of effective 'people' skills
  • Ability to self-manage
  • Ability to prioritise
  • Negotiation skills
  • Attention to detail


Experience, Essential
  • Knowledge of proven project management methodologies and concepts
  • Excellent communication skills - verbal and written
  • Strong commercial acumen, cost and budget control
  • Experience in delivering medium to large scale project management preferably with an international dimension
  • Financial Management
  • Experienced user of standard office applications including word processing and spreadsheet tools.


Experience, Desirable
  • Experience in education-related project management
  • Excellent organisational and planning skills
  • Ability to use MS Project
  • Proficient in use of appropriate business analysis techniques and information modelling
  • Strong background/ interest in international education and the opportunities it delivers for individuals


Behaviours
  • Positive 'can do' attitude
  • Team player
  • Highly proactive


Benefits

In addition to a competitive salary, we offer a superb range of benefits:

  • Generous contributory pension
  • 28 days annual leave, plus bank holidays
  • Annual performance related bonus and increases (discretionary)
  • Enhanced maternity/paternity pay and childcare voucher scheme
  • Employee discount and cash back scheme at 2,500 retailers
  • Cycle scheme
  • Subsidised canteens
  • Support for professional qualifications


Working Pattern

This is an internationally focused job that might require working unsociable hours occasionally because of meetings in countries with different time zones or a different working week such as Saudi Arabia for example where Sunday is a working day.

We know that diversity of thinking, backgrounds and approaches leads to innovation and creates an atmosphere where everyone's contribution is valued. As well as wanting to create diverse teams, we also value diversity in the way our people approach their work. Work/life balance is important to us at Cambridge Assessment and we offer our colleagues a range of flexible working options according to the needs of the business and the individual, so please let us know of any flexible working requirements when applying and we can see how we can support you.

The closing date for receipt of applications is 29/09/2019 and interviews will be held week commencing 7th October 2019.

If you're successful at interview stage, we will ask you to undergo background screening (carried out by Credence Background Screening Ltd), to ensure that all information provided to us is accurate. We wish you all the very best with your application.

CAMBRIDGE ASSESSMENT IS AN EQUAL OPPORTUNITIES EMPLOYER

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