Branch Administrator - Lettings - Multiple Locations

Office Angels
£25,000 - £29,999
18 Oct 2019
24 Oct 2019
Contract Type
Full Time
Immediate Starts

Job Title: Branch Administrator - Lettings

Location: Beckenham and Clapham

Salary: Up to £28,000pa

We are recruiting for two Branch Administrators to join our client's well-established teams in Beckenham and Clapham.

***Previous Property experience is essential***

The main objective of the role is to deliver comprehensive and efficient secretarial and administrative support to the sales team. You will have to maintain database of properties, vendors and buyers and provide excellent customer service at all times.

Key Responsibilities:
  • Produce accurate correspondence related to each property from valuation to completion using in-house systems in line with company procedural deadlines
  • Maintain accurate records and filing systems
  • Monitor receipt of Terms and Conditions of business, approved property particulars, vendor identification forms and EPCs
  • Prepare advertising copy to strict deadlines
  • Manage branch email communications, in accordance with company working standards
  • Update properties daily via in-house systems and other property portals
  • Order/organise photographs, floor plans and EPCs as directed
  • Order property boards as directed
  • Order window cards using online ordering facility
  • Produce accurate and well presented property details for all stock and property listings when needed to company standards
  • Mail property details out to relevant buyers
  • Maintain all office administration systems in accordance with company service standards
  • Manage office stationery levels
  • Ensure a high standard of office presentation is maintained in accordance with company expectations
  • Maintain branch canvassing data sources and create new ones if necessary
  • Produce canvassing letters via the bespoke Protected Mail Merge application
  • Maintain records of all canvassing material that has been generated and sent out
  • Use the online ordering system as directed to order canvassing material from external suppliers
  • Manage the office archiving system by keeping an up to date record of archived property paper files and ensuring payments are recorded against online property records
  • Providing cover may be required remotely at times

Essential Attributes:
  • Excellent organisational skills
  • Previous Property experience is essential
  • Good knowledge of Word & Excel
  • Strong attention to detail
  • Enthusiastic and positive personality
  • Comfortable with customer facing duties
  • Administration/PA experience
  • Practical and proactive
  • Excellent time management skills

If you have the right skills and experience for this role then please apply today. Our client is looking forward to conducting interviews and starting someone new in their team. By registering with Office Angels you will benefit from the support of a dedicated and experienced recruitment consultant, have access to various interviewing techniques, regular updates of the local employment market and consistent feedback on all applications. This service is offered right through to the day you start your new role and beyond! Please be aware that we are currently receiving a high volume of applications and will endeavour to contact all applicants, however if you have not been contacted within 72hrs please assume that you have not been successful on this occasion and your CV will be kept on record for future positions. Office Angels is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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