Bids Executive

Blake Morgan LLP
Cardiff County
11 Nov 2019
16 Nov 2019
Retail and Sales
Contract Type
Full Time
Blake Morgan have an exciting opportunity for a Bids Executive to join their growing team based in Cardiff.

Job Title: Bids Executive

Location: Cardiff

Salary: Competitive + Benefits

Blake Morgan is one of the UK's leading full-service law firms, with offices in London, Wales, Thames Valley and the South Coast region. We provide our clients with practical and straightforward legal advice whatever their regional, national and international requirements. We pride ourselves both on the depth of our deal experience and our ability to deliver specialist support resources on every aspect of a transaction.

Bids Executive - The Role:

We are looking for a Bids Executive to join our Business Development Team to support our Bids Manager with the pitch and proposal process, from initiation to implementation. The role of the Bids Executive is to assist the Bids Manager to ensure the effective and efficient management of the bids process for the firm.

Bids Executive - Key Responsibilities:

- Assisting with the review and production of bids materials

- Management of documentation from Procurement Portals to aide Bid/No Bid discussions

- Scheduling bid meetings and preparing agendas

- Creating CV templates for tenders and coordinating their completion by lawyers

- Providing support to the Bids Manager on strategic tenders to ensure delivery against agreed timetable

- Supporting the Bids Manager in collating content from lawyers, including regular follow-up calls to ensure submission deadlines are met

- Editing tender submissions to ensure:

- appropriate and consistent use of grammar

- clear messaging

- correct formatting

- adherence to word counts (* Frequently to tight deadlines, whilst in discussion with the fee earner / often remotely - over the phone)

- Formatting tender documents to ensure brand compliance and consistency

- Managing and uploading tender submissions to Procurement Portals

- Providing ad-hoc support and best practice guidance to the Business Development Managers

- Administration and record-keeping for the bids team

- Daily monitoring of the Procurement Portals to identify potential opportunities for consideration at Bid/No Bid stage

- Working with the Bids Manager to maintain a database of boilerplate content, to be updated on an on-going basis

- Maintaining a Tenders CVs log

- Maintaining a database of Procurement Portal log-in details

- Making updates to the Bids Register to log all tender opportunities across the business

- Supporting the Bids Manager in producing a monthly Bids Report for the Executive Management Team

- Special projects

- Other projects - involvement in a variety of internal projects to improve bid information flow, analysis and best practice within the firm for example:

- Supporting the Bids Manager in implementing a proposals / credentials toolkit to assist the business in becoming more self-sufficient - particularly for lower value/non-strategic bids

- Working with the Bids Manager to create a suite of templates to support the various stages of the tender lifecycle

Bids Executive - You:

Relevant Experience

- 2-3 years of previous bids/tender experience

- Legal or other professional services sector experience preferred but non-professional services experience considered

- Writing and editing copy for client facing documents

Key Skills

- In depth understanding of the bidding process

- Excellent writing skills and attention to detail

- Editing skills - ability to turn information provided from other parts of the business into consistent client facing language

- Motivated and confident with good communication skills

- Excellent project and time management skills - with ability to juggle different bids at the same time and prioritise

- Strong document production skills (MS Word)

- Understands and complies with Information Security responsibilities commensurate with this role including Data Protection and the duty of confidentiality

Personal Qualities / Behaviours

- You should be diplomatic, tactful and a good team player

- Resilient, enthusiastic and highly organised

- Creative, imaginative, prepared to try new ideas

- Exhibits approach and behaviours consistent with the firm's core values

- Willingness to travel our network


- 26 days annual holiday

- Birthday holiday, should your birthday fall on a working day

- Auto-enrolment pension scheme with matched contributions (5% employer pension contribution when employee contributes 3%)

- Life assurance scheme

- Critical illness cover

- MediCare Cash Plan - claim for flu jab, health screening, optical and dental plus a range of wellbeing and health services

- Employee Assistance Programme

- Professional subscriptions

- Season ticket loan

- Cycle to work scheme

- Volunteering leave

To submit your CV for this exciting Bids Executive opportunity, please click 'Apply' now!