Contracts Manager

International SOS
12 Nov 2019
15 Nov 2019
Contract Type
Full Time
Company Description

MedAire provides aviation and maritime crew members and passengers with fully integrated medical and security solutions. Credited with establishing the world's first global emergency response centre dedicated to providing immediate, real-time medical assistance to people in remote locations, our centres are staffed by emergency physicians, Registered Nurses, and communication specialists.

Job Description

We are currently recruiting for a Contracts Manager for our Farnborough office in Surrey. Working within the MedAire Commercial Services Team, the position is responsible for the review and approval of standard and nonstandard contracts, including terms and conditions, scope of work, liabilities/risk, etc., so as to ensure compliance with internal guidelines and requirements. Integral to this is to support MedAire's Sales Teams globally in their client negotiations to get to contract signature.

The position will, in conjunction with relevant stakeholders, including Corporate Legal, lead initiatives to improve contract management systems and processes, with the aim of implementing best practice contracting solutions and outcomes.

Key Responsibilities
  • Draft, maintain, and negotiate all commercial contracts, including license agreements, government contracts, and statement of work and non-disclosure agreements.
  • Provide contractual overviews to new employees of the Commercial Services Team and new hires within the company's sales teams.
  • Communicate with relevant stakeholders, both internal and external to resolve any contractual issues, changes and revisions.
  • Research, and provide recommendations pertaining to laws affecting the sale and purchase of MedAire's products and services and the laws affecting the purchase by MedAire of goods and services. This includes any updates or changes.
  • Assist in the review of materials relating to marketing, sales, public affairs and other communications distributed to the press and the public.
  • Provide support to, and work closely and proactively with, the MedAire and International SOS Group's business, contract management and operation teams, Group Legal, Company Secretarial, Risk Management and Insurance and Compliance teams to contribute to the creation of contract review and signatory policies, procedures and plans.
  • Escalate material commercial arrangements to the International SOS Group's relevant Legal, Risk Management and Compliance Departments.
  • Coordinate requests for Privacy/Security Information and Audits relating to MedAire's operations.
  • Track contract history and maintain appropriate documentation.Oversee the policies governing the storage of executed contracts in line with International SOS Group Policies and Procedures.
  • Where appropriate, assist the Commercial Services Team with the approval of nonstandard pricing requests.
  • Provide support to Line Manager when required, and undertake any other duties as assigned.


Required Skills and Knowledge
  • Familiarity and experience with professional services and sales of goods contracts and ability to draft clear, concise terms and conditions.
  • An ability to communicate effectively with a variety of people at various levels including senior management, sales, product and operational teams.
  • Ability to give effective Presentations.
  • The ability to negotiate MedAire's preferred terms and manage risk exposure within MedAire's risk tolerance parameters.
  • Ability to balance competing needs between sales and business outcomes.
  • The individual must be proficient in the Microsoft Office suite of products and have the ability to accept and work within agreed upon policies and procedures, and timeframes.
  • Strong drafting, and research skills.
  • Demonstrated ability to perform regulatory, commercial, and business research, and provide advice on such.
  • Track record of succeeding in a multi-cultural environment.
  • Strong organisation skills and the ability to prioritise competing requests to enable the delivery of high-quality outcomes within an environment of tight timeframes.
  • Ability to provide appropriate coaching and feedback to colleagues.
  • Both domestic and international travel may be required as part of this role

Required Work Experience

• Individual should be either:

- a paralegal or legal executive, and a member of the Chartered Institute of Legal Executives or an LL.B with experience in drafting, reviewing and negotiating commercial contracts or
- a qualified Barrister or Solicitor with PQE (whether in-house or in private practice) who is well versed in drafting, reviewing and negotiating commercial contracts
  • Knowledge of Aviation, Maritime and data privacy regulations / law preferred
  • Demonstrated experience in implementing process improvement including stakeholder and change management.
  • Proven advanced computing skills and specifically utilising Microsoft Office applications.
  • Demonstrated effective interpersonal and communication skills and the ability to work with minimal supervision.

Required Qualifications
  • Bachelors Degree is required, LL.B or B.A. with Law and any other subject is preferred

Additional Information

Here at International SOS we will offer you an interesting, varied and challenging career, where you will have the opportunity to experience working with a diverse range of people.

Please apply online now attaching your CV.