Accounts Payable Manager

Browne Jacobson LLP
19 Nov 2019
23 Nov 2019
Contract Type
Full Time
Department: Finance

Reporting to: Finance Operations Manager

Office: Nottingham

We are a national law firm offering a unique collection of specialisms across the commercial, public, health and insurance sectors, with offices in Birmingham, Exeter, London, Manchester and Nottingham. We have long-standing relationships with an impressive range of clients and aim to truly understand their needs to deliver an exceptional service which exceeds their expectations and makes their life easier.

Purpose of the role

The role will require you to operate as a subject matter expert for Accounts Payable with full responsibility for its performance. You will be responsible for managing, developing and leading our accounts payable team. The role also includes setting KPI's and reviewing targets and performance. The role will be responsible for ensuring that on a timely basis all paperwork is recorded and that accurate payments are made. A key part of the role will involve problem solving and ensuring that transaction processes are robust and limit risk and fraud. The role will also be responsible for maintaining and improving departmental processes and reporting, and building and maintaining relationships with both internal and external customers.

  • Works with minimum direction managing the accounts payable team
  • Sets targets and manages staff performance
  • Maintains accurate team measurement and performance statistics
  • Ensures the accounts payable team interacts well with all stakeholders
  • Looks for process improvements and efficiencies in the team's day to day work
  • Oversees daily, weekly and month end accounts payable functions including the month end close process
  • Compiles month end reporting for distribution to senior finance managers and business representatives
  • Identification and management of potential problem accounts
  • Manages escalated disputed accounts and brings to resolution

Technical skills
  • Must be IT literate and have good keyboard skills - experience of Excel and Word is essential.
  • Experience of dealing with stakeholders at all levels
  • Ability to manage and prioritise an extensive caseload
  • Familiar with accounts procedures, client ledgers, disbursements and office accounts is desirable
  • Knowledge of solicitors accounts rules desirable
  • Experience of a legal practice management system is desirable
  • Investigates and handles escalated queries and compiles documentation for escalation to senior management
  • Liaises with stakeholders for issue resolution.

Person specification

As part of the Finance team, you would be expected to have the following skills and experience:
  • Strong leadership skills
  • Proven ability to multi task
  • Appreciation of the fundamentals of accounting and the importance of strong financial controls
  • Confident, articulate and adept in obtaining and, where necessary challenging, information in order to progress processing and meet targets
  • Organised and methodical in your approach to work and able to prioritise work appropriately
  • A robust approach to relationships and interactions with colleagues
  • A genuine team player appreciating the importance of team goals
  • A proven focus on improving effectiveness and efficiency of processes
  • The finance department is often a lively and pressurised environment and the job holder should recognise and respond positively to this as appropriate.
  • The ability to work quickly and accurately under pressure and meet critical deadlines.
  • Previous experience of working in a client focused environment with the ability to communicate at all levels is essential

Additional qualities
  • This is a position of responsibility requiring an intelligent manager who can operate without supervision and on his/her own initiative.
  • You must have a robust approach to relationships, and a positive team spirit is essential.
  • It is essential that the job holder is available and happy to work flexible hours when needed. It is anticipated that the longer hours will be primarily at a month end to ensure the completion of month end procedures.
  • Be willing to travel to the other Browne Jacobson offices when required.