Secretary/Administrator

Recruiter
Hann Tucker Associates Limited
Location
Manchester
Posted
11 Nov 2019
Closes
14 Nov 2019
Ref
1302150945
Contract Type
Permanent
Hours
Full Time
Hann Tucker Associates have been established for over 45 years and are one of the largest independent Acoustic Consultancies in the UK with offices in Woking (ca.25 staff) and Manchester (ca.7 staff).

We are looking for an office administrative assistant to support our team of Acoustic Consultants. The position will be based at our Manchester office.

There is currently no admin staff based in the Manchester office and a large portion of their admin is processed remotely by our head office admin and accounts team (3-4 staff). Due to our continuing growth and success in Manchester, we can no longer continue with this remote arrangement and require someone based in the Manchester office to provide the necessary secretarial and administrative support directly to the Manchester Director and his team of consultants.

Key responsibilities include

Typing, formatting and emailing documents, proof reading and collating information packs as needed.

Manage incoming phone calls, passing detailed messages on effectively and efficiently.

Creation of invoices as instructed by the consultants, including entry to our in-house system, typing and sending of the invoices. Monthly credit control duties.

Issue of emails and/or letters as instructed by the consultants to chase payments.

Organising stationery, post and couriers.

Assist setting up internal meetings including organising catering, invites to attendees and generally ensuring the meeting runs smoothly.

Validating time-sheets submitted electronically by the fee-earning staff.

Ensure all consumables needed are kept at a good stock level.

Actively maintain data held in internal systems including our in-house time management system, electric project files, paper copies of important project documents and our database of clients and monitoring schedule for new work opportunities.

Any ad-hoc duties, requests and initiatives to ensure those supported can work efficiently.

Provide support to colleagues, undertaking delegated activities as requested in order to meet the needs of the Directors and Consultants clients.

Benefits
  • 37 ½ hours per week
  • Attractive salary
  • Annual bonus scheme
  • 24 days holiday
  • Pension Scheme

If you would like to receive a full job description please contact us

Please submit your application with a full cv and covering letter.