Administration Assistant

£15,000 - £19,999
14 Sep 2020
18 Sep 2020
Contract Type
Full Time
An educational charity, specialising in socio-economic deprivation and education is in need of an Administration Assistant for 6 weeks on a full-time basis to start on the 14th September

Role: Administration Assistant
Location: Remote Working - Offices are located in Westminister, London
Salary Rate: £10 per hour
Duration: 6 weeks
Working Hours: Fulltime

The Essence of the role:

The Administrative Assistant plays a crucial role by providing administrative support to the National Tutoring Programme team and the organisations work. This entails interacting with a wide variety of external stakeholders and responsibility for managing a range of day-to-day clerical duties in a fast-paced setting.

Main Responsibilities:

- Act as the organisations the first point of contact, by providing responsive and efficient service for general external and internal telephone, email and mail inquiries
- Assisting with website maintenance and development
- Maintain accurate activity, contact, and information of stakeholders in our CRM (Salesforce).
- Assisting with communications and media activities
- Office Support
- Providing PA support to the Deputy CEO and National Tutoring Partners Director (incl. diary management, meeting arrangements, expenses and travel arrangements)
- Producing briefings for the Partners Director on important topics
- Supporting other members of the team with specific tasks (e.g. grants set-up, expenses and travel arrangements), as and when required.
- Filing and recording of grant documentation and other communications
- Drawing up grant and evaluation agreements
- Governance
- Organising and collating information for committee meetings
- Minute-taking at committee meetings.

Essential Requirements for the role:

The below would be advantageous to candidates if they able to be demonstrated:

• Ideally, be educated to a Degree level with proven experience as an Administrative Assistant
• Adept at building and maintaining positive relationships with all stakeholders, work with and relate to people at all levels.
• Exceptional verbal and written communication skills, including presentation skills, communicating with stakeholders, reports, support materials, correspondence and policy briefing/paper writing skills
• High attention to detail
• Experience with CRM software, like SalesForce
• Intermediate / advanced knowledge of Microsoft Office Suite, including use of Word, Excel, PowerPoint, and Outlook
• Strong organisational and problem-solving skills with the ability to multi-task
• Ability to work collaboratively as part of a team and independently, able to use own initiative.

Those from a charity background will have a strong advantage due to the knowledge of the sector

Please note that we have a strict deadline of Monday 3 pm 7th September 2020, please do submit your CV for consideration