Business Support Assistant

Recruiter
Lloyd Recruitment Services Ltd
Location
Crawley
Salary
£20,000 - £24,999
Posted
15 Sep 2020
Closes
18 Sep 2020
Ref
1706521555
Contract Type
Permanent
Hours
Part Time
Lloyd Recruitment Services are pleased to be working with a global manufacturing company who are looking to recruit for a Business Support Assistant to join their expanding team on a temporary basis.

You will be reporting to the Corporate Operations Manager and work as part of the corporate office, providing efficient global business support across the Group. This key role will provide day to day administration and project support on various aspects of corporate and divisional operation. This is a varied and dynamic role in a fast-growing multinational public company. The role involves liaison with colleagues throughout the Group’s operations team.

Salary: £23,000 - £25,000 DOE pro rata

Must hold a UK driving licence - travel will be required from Crawley to Cambridge on a regular basis

Key responsibilities:

Specific responsibility for projects due for delivery September - December.

Office Move - office re-location to Crawley
  • Liaison with designers and marketing team throughout build
  • Following up with lawyers for updates on legal
  • Updating leadership team folders on work progress
  • Establishing utilities, service options, landlord responsibility within building
  • Onsite meetings attendance
  • Supporting the moving in process and welcome party
  • Supporting the dilapidations process and office clearance from previous building

Insurance renewals:
  • Renewal process of increasingly complicated global insurance, administration and organisation of renewal forms/questionnaires
  • Liaison with specific colleagues within the Group for return of questionnaires, follow up information
  • Contact with broker and feedback of information
  • Maintaining spreadsheet of costs and cover types throughout the group, dates and timelines for future renewals, developing efficient information collection process/ folder organisation

PLC and ExCo administration support:
  • Setting up SharePoint and Board Papers meeting folders on monthly basis
  • Uploading confidential information, papers and board packs, liaising with Board and ExCo to obtain information
  • Managing diaries and invites for internal and external meetings and administering meeting details
  • Assisting with production of meeting minutes, writing up draft minutes and handling confidential information
  • Arranging travel and accommodation for senior management as and when around the globe

Intellectual Property:
  • Maintaining and updating master spreadsheet of IP owned by the Group
  • Liaison with external counsels re IP renewal dates and outstanding matters
  • Setting up and maintaining dates calendar of IP

General administration:
  • Carrying out audit of current folders and file production to establish new processes to improve efficiency, visibility and accuracy of information held in department
  • Reviewing process documentation and updating as required maintaining legal documentation held for key accounts in both divisions, dates calendar and liaison with stakeholders when information needs updating
  • General ad-hoc administration tasks

Facilities management
  • Day to day management of two offices - Cambridge and Crawley, travelling between both as needed on monthly basis
  • Keeping check of office supplies and ordering more as required
  • Keeping weekly note of specific staff requirements
  • Managing regular and non-regular repairs and general admin of office

Qualifications and experience:
  • No specific qualifications, a good all-round education
  • Excellent administration skills

Knowledge and skills:
  • Understanding of business process in a global environment
  • Ability to deal with sensitive information, maintaining confidentiality
  • Excellent organisational skills: proven ability to plan and prioritise tasks, anticipates problems
  • Excellent verbal and written communications skills and interpersonal skills
  • Proven Microsoft 365 skills (Microsoft Outlook, Word, Excel, PowerPoint, Teams)
  • Accuracy and attention to detail with ability to organise and prioritise whilst working to deadlines
  • Strong team working skills

Salary: £23,000 - £25,000 DOE pro rata

Must hold a UK driving licence - travel will be required from Crawley to Cambridge on a regular basis

Due to the high volume of applications, Lloyd Recruitment Services can only contact shortlisted candidates