Purchasing Administrator

£20,000 - £24,999
18 Nov 2020
23 Nov 2020
Contract Type
Part Time
Purchasing Administrator - 15month contract (temporary to start) - £22,000

We are excited to be working again with our exclusive longstanding client on the outer skirts of Kendal on a fantastic opportunity for someone who is looking for a challenge and has a keen eye for detail.

The role is to work within the purchasing team, working closely with the Accounts team and Store Manager

The business is really open minded to the type of candidate who would be suitable for this role so even if you don’t have purchasing experience â€" no problem you just need to be able to tick most of the bullet points below.

Must have excellent organisational skills
  • Good communication skills â€" via email and telephone
  • Knowledge of SAGE system (or similar)
  • Use of Microsoft Office â€" Word/Excel/Outlook
  • Can work on their own initiative as well as part of a team
  • Able to prioritise workload

What is the job role include?

The client have been really thorough with providing me a great key role and responsibilities list which will give you exactly what you will be doing.
  • Communicating with Suppliers for quotes, lead-times, placing orders, confirming orders, requesting delivery dates and any other queries that may arise.
  • Analysing quotations and negotiating competitive prices with suppliers to ensure best prices are always achieved (taking into consideration quality).
  • Processing of Purchase Orders â€" as per order requests. Ensuring Purchase Orders include all necessary information, i.e. any carriage charges/alternative delivery addresses/references to Quotes or Sales Orders.
  • Looking for discrepancies or incorrect information for items requested â€" i.e. checking previous order quantites, checking stock levels showing on sage.
  • Working closely with Stores Manager/Parts Dept. to ensure smooth ordering processes and the correct quantities are ordered to avoid over-stocking issues.
  • Negotiating competitive prices with suppliers to ensure best prices are always achieved (taking into consideration quality).
  • Ensuring all orders placed are confirmed by the Supplier with lead-times/delivery dates within required timeframe.
  • Locating and sourcing new suppliers if exisiting supplier can’t achieve delivery within timeframe required.
  • Informing the Stores Manager of any order delays, which may effect the production schedule.
  • Alerting the Sales Team/Part Dept. of any price increases, so they can reflect in our Sales Prices.
  • Keeping purchasing board and SAGE PO’s up to date with any order information available.
  • Weekly checks to ensure items on-order are received by date given, chase any orders that are overdue and update purchasing board to reflect this.
  • Assisting Goods Inwards with any delivery discrepencies â€" i.e. arranging for items to be returned/advising suppliers of quantity discrepencies.
  • I don’t think anything is missed out, after reading that is this a job your are interested in and confidently do well? Apply now!!

Due to where the business is, you will need to be able to drive to the office as public transport does not get you there.