PA Secretary

Recruiter
Pertemps Glasgow
Location
Glasgow City Centre
Salary
Up to £10,000
Posted
19 Nov 2020
Closes
19 Dec 2020
Ref
1833981721
Contract Type
Permanent
Hours
Part Time
Our client, who is based in the Public Sector, has a requirement for a PA Secretary. This role is temporary until June 2021, with a possible extension, and based in Glasgow City Centre, however home working will apply during the current COVID-19 pandemic. The role attracts a payrate of £12.13 per hour and is 37 hours per week Monday to Friday. Candidates must have previous PA experience.
This role requires a current Disclosure Scotland.

Main Duties:
  • Circulation all agendas/minutes/papers by agreed deadlines.
  • Recording the minutes of each meeting accurately. Support the chair in advance of each meeting.
  • Liaison for internal stakeholder.
  • Order and pay for goods and services through the EASEbuy system.
  • Liaise with contractor managers to validate purchase orders for contractor staff.
  • Receipting of validated purchase orders.
  • Booking of travel/meeting rooms as required.
  • Manage Business Management Unit inbox, Hourly monitoring of the inbox, Allocation of emails to the appropriate staff, Regular check-ins with staff to ensure emails have been actioned.

Skills:
  • Good administration and organisational skills, with the ability to prioritise and plan workload.
  • Good verbal and written communication skills and confidence in engaging with a range of people at all levels.
  • Motivated and well organised with the ability to use own initiative to work with limited supervision.
  • Good IT skills and confidence in the use of Microsoft programs including Outlook, Word and Excel.
  • Experience processing invoices and raising purchase orders