Contracts Assistant

Recruiter
The Purely Recruitment Company
Location
Oxford
Salary
Up to £10,000
Posted
30 Nov 2020
Closes
01 Dec 2020
Ref
1845266280
Category
Accounting
Contract Type
Permanent
Hours
Part Time
Who will I be working for?

Our client is a unique organisation working within the digital, cyber, technology arena - fast paced with great ambitions for the future, you will gain valuable experience.

All interviews for the role will be carried out remotely initially. This temp assignment will be home-based with equipment, training and support offered.

What will I be doing?

The Contract Administrator role is a critical component supporting the Legal, Finance, and Customer Success teams. Initial focus would be on a new Framework Contract which will involve the set up of approximately 500 related Buyer contracts. Role may subsequently require wider support activity across key accounts.

Duties and Responsibilities:
  • Working closely with Legal and Finance teams to establish clear internal processes
  • Managing routine comms with new Buyers via a dedicated mailbox.
  • Once processes established, updating Buyer contracts (Word documents) to ensure each one has the right organisation and contact details.
  • Ensure all contract paperwork is stored and version controlled in the appropriate places (likely to be Salesforce, but could be SharePoint) as well as Contract Databases .
  • Make sure all contracts are sent out for signatures and progress tracked/ reported regularly
  • Chase down any contracts that have not been signed, or need additional work before they can be signed.
  • Work closely with the Finance team to ensure all details are correctly set up for the invoicing process

What skills and experience are required?

You will be:
  • Highly organised
  • Diligent
  • Eye for detail

With experience within:
  • Completed, accurate contract documents.
  • Documents stored in relevant location within allocated systems (Salesforce/SharePoint).
  • Previous experience in an administration role and/or legal/commercial team.
  • Proficient in use of MS Word and Excel, and mail merges if necessary.
  • Comfortable with everyday computing tasks.
  • Professional communications in written and spoken contexts.

What else do I need to know?

This a temp role, for 3 months initially, paid hourly based on a completed time sheet with full-time hours required.

This role will need to work from home at present due to COVID regulations however a lap top will be provided as will training and support throughout the contract.

Please note when working in the office under normal circumstances this role is Oxford Science park based, with parking facility and public transport routes served.

We really hope this great role appeals to you and you decide to apply! We love hearing from you and really appreciate every single application that we receive. We wish we could respond to your CV personally but due to the high number of responses we receive this just isn't possible. No terminology in this advert is intended to discriminate on the grounds of a person’s gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the job. Your data will be treated respectfully and in line with GDPR regulations. Our privacy policy is available on our website.