Purchase Ledger Clerk

AD Finance
Up to £10,000
01 Dec 2020
07 Dec 2020
Contract Type
Part Time
Seeking a temporary Purchase Ledger Clerk to join a large business during an extremely busy period. This opportunity is ideal for an experienced Accounts Payable Clerk who is immediately available.

The ideal candidate will be able to hit the ground running and pick things up quickly to assist with the high volume of invoices to be processed.

Main Responsibilities
  • To ensure that all invoices and other payment requests are checked and inputted into the organisations Ledger promptly and accurately
  • Query invoices with suppliers and other payment requests with Claimants as necessary and to resolve queries from suppliers and other stakeholders (internal and external)
  • Prepare purchase ledger supplier reconciliations to supplier statements as and when required
  • To be aware of VAT relief if applicable on purchases and to arrange for credit notes if necessary
  • Monitor unauthorised invoices, ensuring these can be traced and queries resolved quickly
  • Scan all invoices and ensure the invoice is sent to the correct budget holder for approval
  • Ensure the correct ledger codes are used
  • Maintenance of all payments through bank to Purchase Ledger
  • Management of Direct Debit payments
  • File all paid invoices and related reports
  • Obtain signatories for payments and BACS
  • Identify opportunities for implementing improvements to the Purchase Ledger process and take responsibility for their implementation, guaranteeing its enforcement to all stakeholders (mostly site personnel, but also suppliers, in conjunction with Purchasing, when needed).
  • Have experience in dealing with troubleshooting with a varied range of Facility Managers.
  • Undertake any other reasonable duties as requested from time to time by Financial Accounting and/or the Financial Director.