Grants Officer

£25,000 - £29,999
15 Jan 2021
14 Feb 2021
Contract Type
Full Time
Are you seeking meaningful work aimed at making a real difference to individual lives?

The Trustees of the Campden Charities are seeking to appoint a full time Grants Officer to join the Charities’ small grant giving team as a result of increased work expected following planned outreach and publicity.

The Campden Charities is a local, permanently endowed trust assisting individuals on the lowest incomes in the old parish of Kensington. The area is one of extreme contrasts and includes some neighbourhoods with significant levels of deprivation and need. The Charities awards grants totalling more than £2 million each year. The grant-giving programmes are focused on helping individuals on very low incomes to move on in their lives.

The person we are looking for will have an understanding of, and empathy towards, supporting unemployed or low income individuals and families to improve their financial circumstances. They will be self-motivated, highly organised with excellent attention to detail, an independent thinker yet a team player and computer literate. Candidates must be able to make clear and objective recommendations, both written and verbal, to Trustees.

We are currently home based and working remotely due to COVID-19. However, in the future the role will be based at our offices near Notting Hill or in local community organisations. The role is not suitable for permanent full-time remote working.

We will be willing to appoint a graduate seeking their first full time employment if they fit enough of the qualities we are looking for but without the necessary work experience. The job description with be adjusted accordingly to match this paid internship post.

The closing date for receipt of applications: 5pm Wednesday 20th January 2020. Applications received after this deadline will not be viewed.

Interviews will take place on: Tuesday 9th February and Wednesday 10th February likely to be via Zoom. If you have not heard from us by Friday 29th January you have not been shortlisted. Only successful applicants will be notified of interview.

Please send your CV and covering letter, indicating to

Please do not send a CV without having viewed the Job Description and Person Specification. CVs will only be considered if accompanied by a covering letter referring to the specific skills and attributes listed in the Person Specification. Generalised covering letters will not be considered.

If you have any queries please contact the Charities’ Officer Manager, Ciara Alcorn, on: 07904 560 978 Monday-Thursday only.

Job Description

Post: Grants Officer

Responsible to: Grants Manager

Principal responsibility: Support and administration of grant giving and managing own caseload of beneficiaries and grants, providing advice and guidance where appropriate. Engagement with local organisations.

Main duties
  • Managing own caseload of grant applications and beneficiaries
  • Assessing and advising potential beneficiaries
  • Analysing individuals, employment routes and advising accordingly
  • Conducting home visits and verifying eligibility
  • Processing applications and writing reports
  • Database management and coding of own caseload
  • Grant management administration
  • Tracking progress of beneficiaries to identify further individual support, engage with other family members and explore larger trends across beneficiary groups
  • Serving the Grants Committee: helping prepare agendas, liaising with signing Trustee, writing minutes and ensuring papers are ready and accurate
  • Providing advice and guidance to beneficiaries, including, but not limited to, identifying appropriate courses, providing employment services and/or signposting to other organisations
  • Supporting colleagues in the development of grant programmes
  • Network within the area of benefit and publicise the Charities’ grant-giving and ensure equality of access
  • Keeping up to date with current trends and issues relevant to the Charities’ work
  • Undertaking specific pieces of work relevant to own role as directed by the Grants Manager and any other tasks that will support the development of the Charities

Whenever a vacancy arises or there is a change in grant-giving strategy all posts and workloads will be reviewed. Staff must expect that there may be changes in responsibilities resulting from such reviews.


The staff team aim to provide a quality service to the Board of Trustees and its committees and to support them in the delivery of the Charities’ objects. All staff are required to respond promptly to Trustees’ reasonable requests. Establishing and maintaining good working relationships with Trustees is essential.


The Charities’ staff team is a small one where no post can be exclusively restricted to one area of work. All staff members are expected to contribute to the team, to work flexibly as directed by the Grants Manager, Outreach Manager and/or Clerk and to deliver a quality service to the Trustees and to our beneficiaries, actual and potential. Each member of the team is expected to support colleagues and to work co-operatively. Each member of the team is expected to take an interest in the business of all of the Charities’ committees, to read all minutes and to attend meetings outside of their direct area of responsibility as an observer from time to time.

The Charities

All post holders are representatives of the Charities and as such they must conduct themselves with the ethos of the Charities in mind. Some information retained by the Charities is of a confidential nature and staff members are expected to treat this with discretion.


The purpose of the Charities is to address the needs and advance the education of those residents of Kensington who experience financial hardship and to support organisations that also assist those individuals. To this end the staff team will establish and maintain relationships with a wide range of other stakeholders in the area of benefit. Each member of the staff team should also be familiar with the range of beneficiaries that the Charities support.

Person Specification


  • empathy and understanding of problems and issues facing individuals and families on low incomes and state benefits
  • ability to work independently and as part of a team
  • good judgement
  • highly organised, good attention to detail and able to work to deadlines
  • high level of English language both spoken and written
  • experience of standard Microsoft Office software such as Word and Excel and database packages

  • grant giving
  • understanding of current employment market
  • knowledge of the state benefits system
  • knowledge of the education system


  • working with vulnerable people and/or low income families
  • development of working relationships with a wide range of people
  • report writing

  • assessing individual need and financial circumstances
  • interviewing individuals
  • minute taking
  • work within the charitable sector
  • servicing committees
  • experience of community outreach

Personal Qualities
  • able to work well with people from all backgrounds and enjoys doing so
  • able to work within a small team
  • able to work both on own initiative and under instruction and guidance
  • self-motivated
  • approachable
  • adaptable
  • ability to effectively prioritise and execute tasks and manage deadlines delivering work to a high standard
  • able to work well with people from all backgrounds
  • committed to the charitable sector and to the objects and ethos of the Charitie


Although excellent written and verbal communications skills are essential for effectively carrying out the work, there are no formal qualifications essential for this post.

Additional information

Place of work: The majority of the work is carried out remotely with a view to return to the Charities’ offices when it is safe to do so (27a Pembridge Villas, London W11 3EP). Some outreach work will be expected ranging from one-off events to regular shifts based within local organisations or community centres.

Salary: £25,000 - £30,000

Hours of work: 37½ hours, Monday to Friday. Meetings of the Grants Committee are held monthly in the evening and attendance at these meetings is expected, currently these are being held via Zoom. The usual working hours for this post are 9.00 am â€" 5.00 pm.

Holiday: 28 days per annum + Bank Holidays.

Training: Training and support in post is provided on an on-going basis and training in specific areas will be offered as need arises. There is the opportunity to undertake a QCF qualification, up to level 4, in Advice and Guidance, following successful completion of the 6 month probationary period.

Home visits: Once we return to the office the post holder will be expected to carry out home visits to potential beneficiaries to undertake needs assessments. These visits are often alone but within the Charities’ safety framework. Currently these visits are done virtually through WhatsApp video calls or Zoom.

The appointment will be subject to a satisfactory basic DBS check and two satisfactory references.