Temporary Executive Assistant

Allen Associates
Up to £10,000
11 Jan 2021
16 Jan 2021
Contract Type
Part Time
Temporary Executive Assistant
  • We are seeking urgent support for a high profile academic, on an immediate temporary basis.
  • Working on a range of critical executive tasks, this is an amazing opportunity for an experienced and proactive PA or EA to join a well-established organisation in central Oxford.
  • As the Executive Assistant, you will be responsible for complex diary management across multiple time zones, editing and proofing board level documents, circulating critical materials efficiently, minute taking, and email management. You must be a confident EA with c: suite level exposure, meticulous attention to detail, and the ability to juggle multiple projects seamlessly.

Temporary Executive Assistant Responsibilities

As the Temporary Executive Assistant your main duties will include:
  • Providing administrative support to Manager and on occasion, the wider team
  • Managing your Manager’s inbox, including escalating, answering and gatekeeping
  • Ensuring Salesforce is accurately updated
  • Preparing content for Board meetings, circulating materials punctually
  • Audio typing accurately and swiftly; minute taking
  • Preparing your Manager for meetings, discussing action points and amendments
  • Complex diary management across multiple time zones

Temporary Executive Assistant Experience
  • The ideal candidate will have extensive PA or EA experience with excellent attention to detail.
  • International exposure would be beneficial, in addition to examples of having written content for board meetings. You will also be experienced in minute taking.
  • You should have a collaborative approach and always ensure you are engaging with staff members, clients and stakeholders professionally.
  • As always, the ability to juggle a multitude of ever-changing priorities and adapt to the latest priority will be required of you.
  • Previous experience of Salesforce is important â€" please ensure this is clear on your CV.
  • Previous exposure arranging meetings across multiple timezones is also essential.

Temporary Executive Assistant Rewards
  • You will be joining a friendly, professional and passionate team who care deeply about this organisation.
  • A competitive hourly rate is offered alongside holiday pay.

  • Based in Central Oxford, OX1, there are plenty of public transport links located in a short walking distance from the office.
  • There is no parking on site.

The Company
  • This ambitious international and world-class leading organisation operates in the education sector.

Allen Associates is a leading recruitment company with offices in Oxfordshire and West London, recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit www.allen-associates.co.uk and like/follow us on Facebook, Twitter, LinkedIn and Google+.