Data Planning Coordinator

NHS Property Services Ltd
Little London
£20,000 - £24,999
12 Jan 2021
14 Jan 2021
Contract Type
Part Time
Data Planning Coordinator - 3 Month FTC

NHS Property Services has several positions available for the below role on an initial 3 month Fixed Term Contract basis.

Main purpose / scope of the role
  • Responsible for the co-ordination of all planned services for all the zones predominantly focussing on the NHSPS internal PPM delivery.
  • Responsible for PPM task reallocation for the NHS PS internal and suppliers for all zones.
  • To accurately record and maintain all information necessary to give accurate planning schedules reflecting operational queries relating to planned maintenance.
  • To liaise with the zones and perform mid-month checks on the assigned PPM schedules on a monthly basis and escalate any risks associated with PPM completion rate for all zones predominantly NHS PS internal PPM delivery appropriately to the data planning managers.
  • To maintain a good understanding of the CAFM application and all relevant process and procedures.
  • To take action to keep up to date with changes associated with resource, property and supplier under the governance of Data Planning Managers.
  • To support the Infrastructure Asset Management team to ensure that the planned maintenance strategy, policy and guidance is aligned with appropriate legislation and standards.
  • Ensuring that the national planned preventative maintenance (PPM) programme is always accurate.
  • Monitor and track monthly PPM plans to the appropriate resource against a defined programme.
  • Support data planning managers on the best practice methodologies associated with PPM planning and scheduling.
  • Liaising with suppliers to ensure that the correct PPM regime is in place for any supplier led services.
  • Monitoring the successful closure of planned maintenance routines and escalate risks appropriately to the Infrastructure Asset Management team.
  • Any other requirements of Line Manager.

Key Responsibilities
  • Ensure PPM schedules which reflects operational and compliance demands across our properties.
  • Liaising with zones as needed to ensure any resource and property information aligns with the needs of the PPM database and plan. The alignment of retrospective data capture with the asset database and planned maintenance templates is particularly important to ensure the appropriate tasks are correctly generated.
  • Track and monitor planned maintenance tasks to the appropriately skilled supplier or self-delivery colleague. Close liaison with various stakeholders, including Helpdesk and the zones, will be needed to ensure that planned maintenance tasks are only issued to those who are qualified and competent to undertake them.
  • Ensuring that all supplier PPM schedules are aligned with business requirements. This will require close working with vendor management and suppliers so that any planned maintenance regimes adopted by suppliers are in accordance with NHSPS business requirements and supplier contracts.
  • Support the effective and efficient management of database change requests that input directly into the CAFM system. Liaise closely with the infrastructure asset management team to ensure that asset changes are supported by appropriate advice to deliver the correct planned maintenance regime.
  • Ensure consistent quality and high level of data integrity is applied to enable quality MI to be produced to support all reporting requirements.
  • To support initiatives and programmes that drive continuous improvement. To liaise with industry experts to ensure that the NHSPS planned maintenance regime is innovative and optimised in line with industry best practice.
  • To assist and be part of the data governance steering group and incorporate best practices and maintain data consistency