Administrative Officer

Recruiter
MTrec Recruitment and Training
Location
Chester Le Street
Salary
Up to £10,000
Posted
12 Jan 2021
Closes
14 Jan 2021
Ref
1931000609
Contract Type
Permanent
Hours
Part Time
The Company

MTrec is proudly representing our public sector client in their search to appoint an Administrative Officer to start as soon as possible. This role is based on part time hours to cover maternity. It will be working 18.5 hours Monday- Wednesday. It is essential that the candidate successful for this role meets the person specification required. This role is to start in February with a 2 week hand over period and expected to run till March, however it is likely to go beyond.

The Role
  • Provide core administrative functions to support the work of the Specialist Teams
  • Oversee the provision of administrative support to staff within designated buildings, including day to day allocation of work
  • Support the Team Leader, Service Support, in the delivery of all buildings management functions
  • Provide proactive support to inspection arrangements, e.g. file preparation, and provide a liaison role where appropriate
  • Provide core administrative functions to support the work of the Operations Manager
  • Ensure that business needs are prioritised and managed effectively
  • Provide proactive support to inspection arrangements, e.g. file preparation, and provide a liaison role where appropriate
  • Carry out other duties commensurate with the grade of the post.
  • Supporting the staff in the locality in the provision of general clerical and administrative support
  • Assist with general typing duties - reports, letters, genograms, chronologies etc
  • Assist with reception duties (receiving visitors, taking calls & messages, dealing with queries)
  • To take a lead and oversee cover arrangements within designated buildings
  • Managing incoming communications (email, post, telephone calls) and highlighting/prioritising key points to follow up
  • To create electronic documents, reports, letters etc from copy and dictation
  • To highlight issues of a urgent nature to relevant senior members of the team
  • Set up and maintain electronic and manual filing systems
  • Organise travel, accommodation and hospitality requirements
  • Establish and maintain a daily bring forward system
  • Process payment of invoices and tracking of financial transactions using Oracle
  • Recording and administering petty cash and general financial records

The Person
  • BTEC National in Public Administration or NVQ 3 Business Administration or equivalent
  • Experience of complex issues and problem solving
  • Liaising with a range of professionals
  • Managing own workload
  • Organising events, conferences, meetings administration;
  • Minute taking
  • Dealing effectively with the public, including children and young people;
  • Financial procedures, petty cash etc
  • Experience of working with databases and management information systems
  • Production and analysis of performance reporting
  • Initiating and monitoring new office procedures
  • Diary Management
  • A genuine interest in children, young people and families

The Benefits
  • The role is only working Monday to Wednesday
  • Excellent working environment
  • Friendly team
  • Accessible by public transport