Pension Scheme Secretary - 6 month FTC

London (UK), Bristol, Perth, York, Norwich
09 Apr 2021
26 Apr 2021
Contract Type
Full Time

A fantastic opportunity has arisen for a Pension Schemes Secretary to join Aviva's Trustee Executive Services (TES), on a contract basis (6 month FTC). The post-holder will provide a high-end advisory and support service, ensuring that our boards and committees operate within the regulatory, legislative and scheme governance requirements.

The TES team supports three Trustee Boards - Aviva, Friends Provident and RAC, as well as various sub-committees including Audit & Governance and Investment. Therefore, it is essential that the post-holder has prior experience of operating in a support and advisory role at Trustee Board level.

The successful candidate can be based at any of our UK office locations (Perth, Bristol, York, Norwich or London) and will also benefit from Aviva's smart working arrangements.

Duties & Responsibilities

  • Provide support to the CEO of Aviva Staff Pension Schemes, in managing the Aviva Schemes efficiently and professionally
  • Monitor and ensure adherence to regulatory, legislative and scheme governance requirements.
  • Provide support and advice to Boards and Committees ensuring adherence to regulatory, legislative and scheme governance requirements.
  • Implement the Scheme's strategy, liaising with Trustees, advisers and other partners and ensuring compliance with the Rule of the Scheme, governance documentation and underlying legislation.
  • Perform the role of Secretary, including planning and creating the annual work plan and agreeing budgets and all other ad hoc meeting requirements.
  • Develop the Trustees' annual business plans to ensure these meets the requirements of good governance and standard methodology and monitor against budgets.
  • Engage and educate internal and external partners in strategic and operational aspects of the Scheme, utilising external resource when required.
  • Build strong relationships with internal partners, external Suppliers and third-party partners, influencing at all levels to deliver effective end to end governance controls.

Skills & Experience required

  • As this is an interim role, the ability to start a new role ASAP, as well as commit to a 6-month contract, is a MUST!
  • Excellent knowledge of the UK Pensions industry, pensions legislation, the Pension Regulator's codes of practice and Schemes Rules
  • Prior, extensive experience of operating in a support and advisory role at Trustee Board level, showing a thorough understanding of the requirements of corporate governance.
  • High level organisational ability, with the ability to work to strict timescales with no drop-in quality of output
  • Effective communicator with ability to adapt style depending on circumstances
  • Ability to build and be a great partner with senior members of the Trustee Board, external advisers, consultants and providers
  • Maintain continuous professional development and continually update knowledge of pensions legislation, Scheme rules and governance requirements to ensure the full requirements of the role are met
  • Qualifications: Associate of Pensions Management Institute or Associate Chartered Institute of Secretaries would be desirable, as would holding an industry qualification or degree

What will you get for this role?

  • Competitive salary, depending on skills, experience and qualifications
  • Generous defined contribution pension scheme
  • Annual performance related bonus and pay review
  • Holiday allowance of 29 days plus bank holidays and the option to buy/sell up to 5 additional days
  • Up to 40% discount for some Aviva products through "My Aviva Extras" plus discounts for Friends and Family. (Some exclusions apply)
  • Excellent range of flexible benefits to include a matching share save scheme

Working at Aviva

At Aviva, we're people with a purpose. To be with you today, for a better tomorrow.

We bring this to life by ensuring managing risk is at the heart of the way we all work. We love people who do the right thing for our customers, and our colleagues. We want people who speak up, who take ownership, and who make good decisions.

The way we do this is important too, we're all about our people - that's you - so we can be pretty flexible. If you want to work from home some of the time or change your hours so you can pick up your kids or care for someone in your family, we're very open to that. In fact, we don't advertise roles as either part or full time, because we know each person has different needs, just as each business area has different needs. So, it's up to you to discuss working hours during your interview.

We care deeply about being inclusive and that means we encourage applications from people with diverse backgrounds and experiences. We want our employees to bring their whole self to work and that starts with you.

We interview every disabled applicant* that meets the minimum criteria for the job. Once you've applied, please send us a separate email stating that you have a disclosed disability and we'll make sure we interview you.

We'd love it if you could submit your application online. If you require an alternative method of applying, please give Daisy Holmes a call on +44 (0) 7436 672007 or send an email to

*As defined in The Equality Act 2010*. By 'minimum criteria' we mean you should provide us with evidence which demonstrates that you generally meet the level of competence required and have the qualifications, skills or experience defined as essential to perform the role.