Office Administrator

Kingston Upon Thames, Greater London
Dependent upon experience; pro rata
28 Feb 2017
30 Mar 2017
Contract Type

Office Administrator

Flexible role

We are seeking an administrator who is keen to work and gain experience in all aspects of a typical small office environment operating in the technology space.

General duties:

  • Stationary ordering
  • Petty cash. 
  • Post – open and action – to include scanning and sending all finance documents including hard copy PO’s, Rem Advices and creditors invoices to Finance on a timely basis
  • Refreshments for visitors
  • Buying milk / fruit/and all other kitchen supplies
  • First point to answer phones (main line)
  • Delivery project admin
  • Client courtesy calls, updating CRM with new customer details and providing monthly reports on outcomes
  • Training preparation and liaison with clients
  • Support for sales and marketing
  • Coordinating office move
  • Manage cleaners
  • Agreements filing & update  
  • Expense forms & receipts  
  • Debtors queries and chasing when a phone call
  • Updating CRM with quotes, invoices and payment dates for Bobbie
  • Administrating cancellations, hibernations and renewals
  • Assist with sending bulk notifications out to clients (customer surveys and case closed and release notification emails)
  • Sending out software licence keys, update disks and carrying out of other client / software related housekeeping tasks
  • Maintaining remote access accounts
  • Maintain a resource spreadsheet for Delivery, Training and Support

Invoice management:

  • To assist sending SLA Quotes, that have been processed by Finance
  • To follow up on a timely basis, chasing PO’s re Quotes when requested by finance.
  • Occasional Phone calls to get email addresses for sending invoices to.
  • Occasional mailing hard copy invoices.
  • Email approved Holiday Forms to Finance