Administration and Accounting Assistant

22000.00 - 22000.00 GBP Annual + GBP22000/annum
16 Mar 2017
24 Mar 2017
Contract Type
Full Time
Administration and Accounting Assistant


One Years Maternity Cover


Role information:

* This role is a combined administration and accounting role and requires approximately a half and half split in time between the two areas in a flexible manner
* Responsible for developing, implementing and operating ADL's document control processes focussed on supporting business need, providing administrative support to the Office Manager
* Responsible for the processing of day to day sales and purchase transactions and providing support to the Management and Financial Accountant

Duties and responsibilities:


* Manage the registration and distribution of all incoming mail
* Manage the registration and distribution of all outgoing mail by preparing standard responses and circulations when appropriate
* Contribute to development of new processes/work methods
* Provide administrative support to all team members, initially based around data acquisition and filing
* Arrange, attend and minute meetings as required
* Support activities relating to the Management System updating and publishing documents to Inspire (our intranet)
* Provide cover for team's Office Manager at meetings when appropriate
* Support the production of documentation and presentations for the team
* Coordinate stationery requirements (maintaining stocks and keeping the machines operational) and manage the budget in conjunction with the team's Accountant/Office Manager
* Establish and develop effective working relationships at all levels with both internal and external stakeholders
* Take a proactive approach to day to day issues arising in the absence of the Office Manager and PA
* Potential to become First Aider/Fire Warden


* Recording and/or checking of purchase and sales ledger transactions in the companies' Sage accounting system
* Ensure supplier invoices are coded correctly and paid in accordance with their terms. Running purchase ledger payment run weekly, getting approved. Answering supplier queries. Maintaining supplier accounts. Managing the authorisation process
* Provide reporting and analysis as required
* Establish effective working relationships with Subcontractors' and client finance teams
* Payment, coding/posting of all transactions, raising sales invoices as appropriate

The successful candidate will have the following:


* 5 GCSE Grade C passes or equivalent (to include Maths and English)
* Purchase ledger experience
* SAGE experience
* Competent user of MS Office applications (Outlook/Word/Excel)


* User of Access or other IT database software.
* Sage accounting
* AAT qualification

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