Senior Accounts Assistant 9 Month Maternity Contract
Job Reference: 28462 Company Profile An institution that supports teachers and educators to achieve a wide range of effective learning outcomes in the use of film. Programmes includes a network of extra-curricular film clubs, resources for use in clubs and in the classroom, training opportunities, cinema-based film festivals and nnual Awards. Outline of role Senior Accounts Assistant position will work closely with the Finance Manager. The Finance department is extremely busy and our ability to accurately forecast and report on our financial position is central to our continued funding conditions and success. The primary function of the Senior Accounts Assistant role is to carry out day-to-day, weekly and monthly scheduled tasks, assisting and supporting the Finance Manager to ensure that the Finance department meets the demands of our very busy expanding organisation. Main Duties Manage the purchase and sales ledgers through Sun System, to distribute invoices to the appropriate Directors for authorisation, and to input them to the system before processing payment; Run weekly and monthly payments and ensure that all necessary payments are made accurately and on time, through the BACS or by cheque; Manage staff and external expenses, ensuring all expenses have the necessary receipts and authorised for payment; Monitor credit card transactions, ensuring all receipts are provided and reconcile the credit card accounts on a monthly basis; Update the asset register and post monthly depreciation journals; Prepare monthly bank reconciliations and post accruals and prepayment journals; Assist the Finance Manager in preparing quarterly VAT returns; Ensure the trial balance is update at the end of each month; Assist with monthly payroll processing; Assist with year-end audit preparations; Manage the filing system, ensuring that all paperwork is easily accessible; Undertake any other reasonable duties assigned. The tasks required of the post holder may develop and change as necessary. General Responsibilities: Assist in establishing a commitment to quality throughout the organisation internally as well as in relation to all dealings with the public, members, teachers, trainees, partners, funders Contribute to long term planning to ensure that grows in line with demand and available resources; Contribute to the monitoring and evaluation of Into Film with sufficient regularity to benefit and improve the quality and targeting of the work and report to funders and stakeholders; Contribute to the development of Into Film's Equal Opportunities Policies and establishing a culture of equality of opportunity; Carry out any other reasonable duties assigned by Into Film. Person Specification: Essential: Proactive, good organisation skills, able to work under own initiative, attention to detail and a great team player; Good knowledge and experience of Sun System/Sage coupled with strong Excel skills; Accounts experience / experience of a similar position; Holds or is studying towards a professional accountant qualification (ACA, ACCA or CIMA); Good communication skills to liaise with both internal and external parties; Flexibility and maturity to cope with frequent periods when the department is extremely busy with short deadlines that must be met; Ability and willingness to work extra time to complete the workload as and when necessary; A proven ability to undertake and assist with a wide range of tasks. Desirable: Familiarity with the Microsoft Office suite; Knowledge of Sage payroll; To Apply Please email your up to date CV stating your current salary, notice period & salary sought IMPORTANT NOTE Our aim is to respond to all successful applications within 5 days. If you haven't been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future. We apologise that we cannot contact everybody in person but thank you in advance for your interest. Adept Recruitment Ltd encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Adept Recruitment Ltd acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.