Office Manager

Farringdon, Central London
20 Mar 2017
19 Apr 2017
Contract Type
Part Time

Obelisk Support is a Top 50 Employer for Women and a multi-award winning business and is looking for an enthusiastic, super organised Operations Assistant to help us run the office and our operations whilst the team focus on their core job. A super engaged and supportive team that anyone who wishes to work around their family would love. We are looking for someone to support us between 8:45am - 2pm every day. 

Main Responsibilities and Duties

  • Diary and calendar management to support the team, some of which work remotely on set days, as well as support with our management of our legal consultants interviews. 
  • Set the agenda for the team meeting and minute take. This should be circulated to the team and will include following up on actions and tasks.
  • Independently reviews, prioritises, delegates and distributes incoming work given by the team.
  • File management includes handling the post, scanning, filing, shredding. 
  • First point of call to handle the telephone which requires exceptional telephone manner and redirecting calls to the relevant team member.
  • Always making sure the office is fully stocked with essential needs such as tea/coffee. stationary etc.
  • Events management of our monthly events or any other event/meeting that is due to take place.
  • Ensuring the team have an organised and tidy working environment.
  • Organise and manage team social meetings such as lunch, birthdays, drinks etc.

Essential Skills

  • Organisation – Time, task and space management.
  • Attention to detail – Accurate and precise.
  • Proficient IT skills - Using Microsoft Office products
  • Professional – Appearance, demeanour and confident meeting new people.
  • Communication – Good oral, written, telephone, email and listening skills and ability to interact well and with confidence with a wide range of people.
  • Team player – Competent member of the team who willingly provides support to Line Manager and co-workers, actively supports team goals.

We are keen to recruit someone who is reliable, assertive, takes pride in the job and is excited at the opportunity to shape this new role. 

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