Senior Associate

Recruiter
Anonymous
Location
London
Salary
25000.00 - 25000.00 GBP Annual + GBP25000/annum
Posted
07 Apr 2017
Closes
21 Apr 2017
Category
Accounting
Function
Consultant
Contract Type
Permanent
Hours
Full Time
Our client is International Banking that are looking to hiring Senior Associate to provide complete secretarial and administration assistance to (i) the Regional Head (ii) CEO and (iii)GB & Admin department. To provide secretarial and admin assistance to Head - General Banking and Administration, and admin support to any other department in exigencies.JOB RESPONSIBILITY

JOB RESPONSIBILITY

Arranging & Managing Meetings:-
* Coordinate and organize meetings, conferences with business clients, Senior Executives BMs/Heads of Departments etc.
* Collate and distribute documents prior to meetings.
* Ensure that all materials for meetings are prepared in a timely manner.
* Accurate dictation and note taking at meetings as required.
* Prepare & distribute minutes of meetings.
* Arrange refreshments for meetings.
* Devise an efficient system for tracking of Action points

Diary Management:-
* Responsible for the management of the RH's diary, CEO's diary (when required) and any other Head's diary and schedule appointments and keep diaries constantly up-to-date with contact details.

Travel Management:-
* Arrange all aspects of travel for staff members as required including flights, hotel bookings, currency, car parking, car hire etc.
* Assist with travel for non-staff-members and arrange for visas, as and when required.

Office & General Management:-
* Produce purchase orders, payment requests, and stationery request as and when required.
* Implement and maintain an efficient filing system for the RH, CEO and GB and ADMIN.
* Support to Facilities Manager with all banks residential property matters i:e bills/filing/Fixed assets etc.
* First point of contact for any telephone enquiries, ensuring all messages are forwarded promptly and efficiently.
* Work with other members of the team, providing support where necessary.
* Coordination of all department activities (including team attendance records and
* escalation of all delayed SLA and DO activities to Head GB and ADMIN department.
* Helps efficient Office Hospitality and workflow management.
* Absence cover for Regional Head's Secretary and CEO's secretary.
* Assisting Marketing Department as on when required.

Post and Emails:
* To manage emails and attend to correspondence and emails in a prompt and efficient manner.
* To regularly review emails and post by referring to the relevant parties as appropriate.

Relationship Management:
* Maintaining and establishing contacts for RH, CEO and GB and ADMIN
* Manage contact and liaise with Travel agents and other service providers on behalf of the RH, CEO and GB and ADMIN.

ADMIN.
* Maintain contact with any other party as required on behalf of the RH, CEO and GB and ADMIN.

Communication:
* To provide salient business data and information to the RH, CEO and other Heads for the purpose of assessing business performance.
* To implement a system to facilitate effective communication with the executive team, management team, and other pertinent employees.
* To prepare presentations, MI and Financial and other reports, Business reports for the RH, CEO and Head - General Banking and Administration.

General Banking and Administration.

* To analyse financial and other reports for the RH, CEO and Head - GB and Administration.
* To support and provide information for decision making.
* To coordinate and facilitate support to HR
* Responsible for events based coordination of activities organised by the HR team or any other team such as arrivals of VIPs, departure of India Based Officers etc.
* To undertake any other duty as delegated by the RH, CEO and other Heads.

COMPETENCY

* Proficient computer skills and knowledge of relevant software such as MS Office Suite.
* Knowledge of standard office administrative practices and procedures.
* Organizational and planning skills.
* Communication skills - good oral and written communication skills.
* Information gathering and information monitoring skills
* Excellent interpersonal skills.

KEY INTERACTIONS/NETWORKS

* RH and CEO
* All Department Heads
* External Service Providers
* GB and ADMIN
* Expats
* HR

REPORTING RELATIONSHIP

* Reports to GB and ADMIN
* Regional Head
* CEO

Job Hours - Mon- Fri- 10.00am-7.00pm (Flexibility required)

PERSON SPECIFICATION

* Administrator with the ability to influence others to take decisions
* Organised with proactive approach
* Is confident and articulate.
* Must be warm and outgoing
* Good communicator