Purchase Ledger Clerk

20000.00 - 20000.00 GBP Annual + GBP20000/annum
18 Apr 2017
28 Apr 2017
Contract Type
Full Time
Purchase Ledger &

Payroll Administrator


GBP20k Per Year

Full Time

Immediate Start

Our prestigious client based in Tadcaster is looking for a full time Purchase Ledger and payroll administrator to join theire team.

They are looking at filling this roll with immediate effect.

Purpose of the roll:

To control the recording of supplier invoices into the Purchase Ledger and Job Contract Ledger. To ensure effective, efficient and accurate financial and administrative operations in relation to suppliers. To administer accurate calculation and payment of wages, salaries and deductions to Employees.

Key Accountabilities

? Maintain Purchase Ledger Database

? Record all job-related costs onto the job costing ledger

? Check and reconcile all invoices against orders

? Generate monthly payment reports

? Reconcile supplier statements to purchase ledger

? Calculate and pay wages and salaries

? Calculate and pay appropriate deductions from wages and salaries

? Maintain payroll information

? Scan all documents onto database

Key Responsibilities

? Maintain Purchase Ledger Database - Set up new supplier accounts, update account information i.e. change of bank details to ensure records held on the date are always accurate which will ensure the smooth processing of payments.

? Liaise with Purchase Order creator to ensure all the necessary information is included at the outset and to resolve any discrepancies in a timely manner. This will ensure that the PL Database is always up-to-date ensuring accurate records are available at all times.

? Record bought-out job-related costs onto the job costing ledger to provide visibility of the cost of producing product and to ensure an accurate record of the profitability of the job.

? Check all invoices received against orders placed and investigate any discrepancies. This will ensure that we ceive the correct goods in relation to quantity, delivery date and cost and will allow the efficient processing of payments.

? Generate weekly payment reports for supplier payments ready for authorisation by the Financial Controller/Managing Director. This will ensure suppliers are paid promptly and enable to continue to do business with its suppliers.

? Reconcile monthly supplier statements received with entries in the purchase ledger as a control procedure. Deal with customer queries on account status as appropriate. This will ensure that records held by and its suppliers contain the same information.

? Scan all documents onto relevant database ensuring that records are accessible for VAT and auditing purposes. Maintain paper records in accordance with the retention timetable, ensuring documents are destroyed securely when they are no longer required.

Knowledge and Experience

? Experience in managing a computerised purchase ledger system within a high volume environment

? Experience in carrying out reconciliations

? Experience in processing weekly and monthly payroll through to production of BACS file

? Knowledge of UK and overseas VAT regulations and current Employment and Tax Legislation

? Experience in managing expenses and petty cash

? 5S change experience

Skills and Qualifications

? Minimum 3 GCSE/'O' level or equivalent at Grade C or above (including Maths and English)

? Accurate attention to detail

? Good numeracy and communication skills

? Excellent interpersonal skills

? Competent in the use of Microsoft Office, especially Excel and Word

? Strong administration and organisation skills

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