Senior Section Assistant (C3) Inland Transport Sections

Recruiter
INTERNATIONAL TRANSPORT WORKERS FEDERATION
Location
London
Salary
42392.00 GBP Annual + bonus of GBP3,532.67, rising to GBP50,777.00 pa +annual bonus of GBP4,231.42
Posted
02 Jun 2017
Closes
30 Jun 2017
Category
Public Sector
Function
Consultant
Contract Type
Permanent
Hours
Full Time
The International Transport Workers' Federation (ITF) is a London-based international federation of around 700 transport trade unions in 150 countries representing over 4.5 million transport workers is looking for a Senior Section Assistant to be based in London and to start as soon as possible.
Duties and responsibilities
Candidates should bear in mind that this is a senior position which under the direction of the Head of Inland Transport will be involved in implementing and monitoring programmes of work in order to support Section goals and targets and ensure that the Sections achieve set objectives.
The successful candidate will work with internal and external stakeholders to resolve project-related issues; secure the active interests of ITF's aims and objectives and provide Narrative and financial reports for relevant decision-making bodies including constitutional and non-constitutional entities within ITF structures.
Experience required
Proven experience in developing, implementing and evaluating strategic organising programmes as well as knowledge of the transport industry is essential. High level communication skills, both verbally and in writing are essential plus a proven ability in developing positive relationships with organisations and individuals across diverse cultures. Due to the nature of the organisation and the role, knowledge of a second language would be an advantage.
Conditions
The post is graded C3 which covers steps 18 to 23 on the ITF salary scale, with a salary range of GBP42,392.00 per annum plus an annual bonus of GBP3,532.67,rising to GBP50,777.00 per annum plus an annual bonus of GBP4,231.42. Other benefits and allowances may be payable depending on circumstances and experience."
It is anticipated that interviews for this position will take place in London in July 2017.
Candidates should apply with a letter of application detailing their interest in the position and how it is felt their existing competencies meet those in the person specification of the job description together with their curriculum vitae, to: Abi Adebesin, HR Administrator by email via the button below.
JOB DESCRIPTION
Job Title
Senior Section Assistant
Department
Inland Transport Sections
Reports to
Head of Inland Transport who has interim responsibility for leading the Inland Transport Sections
Direct reports(if any)
None
Other management responsibilities e.g. value of budgets/assets managed, external resources/contractors
Background
Representing the rights of more than 4.5 million transport workers from 700 unions, in 150 countries across the globe, the International Transport Workers Federation prides itself on its ability to deliver best in class campaigns, building union strength and solidarity that support and protect the rights of workers within the transport sector.
Our campaigns, which deliver the overall aims of the ITF and provide our members with the support they require to highlight issues facing workers across the world, are based on a 7 steps to success programme which is designed to ensure that activities are coordinated and communicated effectively to deliver the most impact and to provide a benchmark to measure campaign success. These 7 steps are:
Adaptable: Establishing clear timelines and goals, measuring progress and adapting as necessary.
Union-Led: Developing campaigns that are relevant to our members so they are engaged and feel valued.
Empowering: Does the campaign meet a clear purpose, will it build power, is it sustainable?
Resourced: Does the campaign have the appropriate resources, how are these allocated, is it viable?
Accountable: Taking responsibility, demonstrating clear leadership and ownership of our campaigns.
Informed: Ensuring we are doing the right thing, backed up by relevant research and data.
Communicated: Sharing success, with a clear communications strategy for both internal and external audiences.
The 7 steps to success programme, is pivotal in ensuring the successful delivery of our 4 Levers Strategy which was adopted at the ITF Global Congress in 2014.
Main Job Purpose: i.e. why does the job exist?
  • Under the direction of the Head of Inland Transport who is responsible for developing, implementing and monitoring programmes of work in order to support Section goals and targets and ensure that the Sections achieve the objectives that have been agreed
  • Assist in the development of strategic plans within the Inland Transport Sections in line with general ITF policy and Sections goals and targets
Main Responsibilities
  • Responsible for developing, delivering and monitoring identified programmes of work within the Inland Transport Sections in line with ITF and Sections policies.
  • Responsible for undertaking research and analysing data to support activities such as campaigns and projects which are identified as Section priorities
  • Develop plans and prepare documentation for meetings and programmes/campaigns and projects in line with our Section Policy, as well as news online for Sections which includes websites and ITF publications
  • Interpret and analyse information provided by affiliates and external organisations, and assist in the preparation of appropriate responses from the Section
  • Assist in the planning, development and implementation of strategic campaigns, including their global, regional, sub-regional and national strategies and coordinate preparations as appropriate
  • Assist in the development and delivery of education programmes to affiliates to support the overall section activities, including industrial campaigns and organising activities
  • Develop and maintain databases and other tools for internal and external use, promoting them and developing training programmes for affiliates on these tools to facilitate the effective overall management of activities such as campaigns and organising projects
  • Assist with the preparation of the annual work plans for the Inland Transport Sections and monitor the implementation of these, ensuring in particular that budgetary targets are met and that the Sections attain their objectives as efficiently as possible. The Head of Inland Transport has overall and final responsibility for the budget
  • Provides assistance to both the Head of Inland Transport and Assistant Secretary as required including in meetings, forums or conferences or represents the Sections and ITF in any conferences or with any external organisations as agreed.
  • Responsible when managing a project/activity/campaign for reporting to the Head of Inland Transport, and other interested parties within the ITF as relevant, on all matters relating to the project/activity/campaign
  • Informs the section of information, developments and political issues that may have implications for the Inland Transport Sections and ITF in general
  • Coordinate and deliver support for cross-sectional activities as appropriate
Decisions
  • Assist in identifying and developing opportunities for new projects with key affiliates
  • Assist in developing strategies and implementation in organising, in partnership with the participating affiliate(s) globally
  • Assist in the effective management of on-going campaigns and organising projects
Complexity
  • Support strategic decision making drawing on a wide range of information and experience.
  • Use of analytical and metrics-oriented processes with an ability to conduct thorough research and plan effectively using relevant data.
  • Take accountability for the day to day direction of many aspects of a project with the ability to make decisions to direct the project course as necessary.
  • Evaluating risks and remedial actions which are needed to ensure project(s) remain viable and successful.
  • Report writing and development of success measures.
Contacts
  • Narrative and financial reports for relevant decision-making bodies including constitutional and non-constitutional entities within ITF structures.
  • Face to face and written stakeholder communications ranging from shop floor activist to general secretary level.
  • Affiliates, employers and community stakeholders to secure the active interests of ITF's aims and objectives.
  • Interpersonal and communications skills with a range of stakeholders to resolve project-related issues
Other important requirements of the job not covered above e.g. requirement to communicate in a language other than English
The activities of the Sections are conducted in English but knowledge of other languages is an advantage.
Some international travel will be required.
PERSON SPECIFICATION (i.e. knowledge and skills required for the job)
ESSENTIAL/DESIRABLE
Education level, qualifications or equivalent
  • Graduate level education with relevant trade union experience (Desirable)
Knowledge, experience and technical skills
  • IT competency at minimum intermediate standard in Word, Excel, PowerPoint, Project Databases
  • A good knowledge of the relevant industries and related trade union structures worldwide
  • Good knowledge of programme/project management methodology and implementation
  • Good knowledge of organising and campaigns methodology backed up with field experience.
  • Good knowledge of the structure and functioning of the Inland Transport Sections; its activities and policies
Personal attributes/skills
    ..... click apply for full job details